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Mail Services
Division of Administration
  2. Students
  3. Move In Info
  4. International Student Move-In Information

International Student Move-In Information

 

Mail Services processes all incoming mail and packages for students, faculty, staff, and departments. Presented below is information you need to know before mailing or shipping items to campus.  

 

Move-In ONLY - Special Shipping Instructions for 2024 International First-Year Students

  • 2024 International student move-in is Wednesday August 14th .
  • Packages should be shipped so that they arrive before your scheduled move-in date. Packages should not arrive more than 12 days prior to your scheduled move in date, if possible. 
  • Packages received between August 2nd and August 8th are eligible to be placed in your dorm room prior to your arrival. Please check each package carefully inside your dorm, If you have a package that doesn't belong to you please bring it to one of the mail/package tents asap. 
  • Packages that arrive after August 8th and up to August 15th will be available for pick up at your assigned tent at the Commons.
  • Packages received after August 15th will be available for pickup at the Station B Post Office or Student Life Center garage, look at the package pickup email for the pickup location for each package.
  • Mail Services will utilize 3 tents this year. You will pick up any packages at your assigned tent.
    Upper Quad  – Will serve Murray, Sutherland & Crawford dorms.
    Lower Quad  – Will serve Hank Ingram, Stambaugh & Gillette dorms.
    Wyatt Lawn  – Will serve East, West, North & Memorial dorms.
  • Package all items securely and add extra protection for fragile items, tape excessively!!. Use filler for empty space in boxes to avoid breakage or causing the box to collapse. Packages should not weigh more than 50 pounds, unless one single item.
  • If you would like to purchase items on or near campus instead of shipping, we have a Bookstore, Walmart, Target and a Bed Bath & Beyond close to campus. The Bookstore also carries books, appliances, Vanderbilt Apparel, bedding and other dorm room supplies.
  • Using the Address Format below, the student’s full given proper name and the campus address should be clearly marked on all packages. DO NOT ADDRESS PACKAGES TO A RESIDENCE HALL.  Packages should be numbered (for example, 1 of 3, 2 of 3, 3 of 3, Etc) if shipping multiple packages.
  • Please use shipping boxes that your student will be able to carry/handle.
  • We recommend insuring packages for the value of the contents. UPS and Fed Ex insure each package for up to $100 and provide a tracking number for each package free of charge. Please note the tracking number for each package and bring tracking numbers to package pick-up for confirmation of delivery.
  • We strongly suggest not using Walmart for purchases. Their delivery methods are less than reliable, and they leave packages all over our campus. If you use Walmart we will not be responsible for lost or items delivered incorrectly.

 

STUDENTS MUST PRESENT A VALID MOBILE CREDENTIALS/VANDERBILT ID TO CLAIM PACKAGES.

 

General Information

Mailing Instructions †   All undergraduate students’ campus virtual mailboxes are located at Station B Post Office, in the lower level of Rand Hall.  Therefore, all mail and packages—whether sent via the United States Postal Service, UPS, DHL, FedEx, or any other carrier—must be sent to your Vanderbilt Post Office address. Mail and packages should never be addressed to students’ residence halls.

How to get your assigned Vanderbilt PMB (Private Mail Box) number for shipping.   Please visit our webpage  www.vanderbilt.edu/mailservices  on the right side of the main page click on Mail forwarding/address Information, login with your VUnet ID and password,  a box will pop up with your name, and “Box Assignment” you will see a 4 digit number. This is your Vanderbilt Assigned PMB number. You do not have to put the B after the number. DO NOT MAKE ANY CHANGES IN THIS SCREEN! This is only to get your assigned PMB number for shipping and receiving mail. PMB assignments are not available until August 2nd.

 

Address Format †   Your 4-digit Private Mail Box Number.  Mail and packages should be addressed to the student’s PMB Address as shown below:

 

Student Name

PMB 35XXXX (X = your assigned 4-digit PMB number)

2301 Vanderbilt Place

Nashville, TN 37235-XXXX (X = your assigned 4-digit PMB number)

 

                                                                                                                                                                               

Station B Post Office (Rand Hall) †   The main campus post office is located in the lower level of Rand Hall. Station B offers all USPS post office services, with the exception of passports and money orders.

Normal Business Hours

Post Office Service Window:  Monday–Friday, 8 a.m. to 4 p.m.

Package Window Only:  Monday–Friday, 8 a.m. to 4 p. m. during the first 2 weeks

of a new semester only, 8 a.m. to 5 p.m.

Saturday, 8 a.m. to Noon, when classes are in session

Students can pick-up mail with their packages at the Station B Package window, or come to the dedicated Mail Only pick-up window also located at the Station B Package counter. Mail can be picked up M-F 8:00 a.m. to 4:00 p.m. – 8:00 a.m. to noon on Saturday.

 

HELPFUL HINTS

 

  1. Mail Services accepts the Commodore Card and credit cards as forms of payment.

 

  1. NEVER SEND CASH IN THE MAIL OR CAMPUS MAIL.  We will not be responsible for lost cash.

 

  1. Items provided by University Mail Services:
  • Insured, certified, registered, International, Express, signature and delivery confirmation services can be purchased Monday – Friday, 8 a.m. to 4 p.m.

 

  1. In order to ensure that an item reaches the right student in a timely manner, always legibly print his or her full name (not a nickname) as registered at Vanderbilt, as well as the student’s PMB mailbox number, on all mail and packages.  This may require that you give extra instructions to other mailers.  For example, cellular telephones often are registered in a parent’s name.  If a replacement telephone is mailed by an insurer, the address might list the parent’s name instead of the student’s name, thereby delaying delivery.  Finally, be sure to include the return address on the envelope.  Printed mailing labels are helpful and encouraged.

 

  1. When sending packages to campus:
  • If the shipper indicates that they do not deliver to a box number, indicate that the item is being shipped to a street address – 2301 Vanderbilt Place. Be sure to include the PMB mailbox # and zip+4 to identify the student.  This street address and zip code are unique to the Vanderbilt Station B Post Office.
  • Allow adequate time for packages to arrive after ordering or mailing.
  • When trying to locate a package, please have the tracking number, carrier used (DHL, USPS, FED-EX, UPS), and other specific information about the package.
  • If you have the tracking number of a package you are expecting, you can visit our website vanderbilt.edu/mailservices and track the package to see if it has arrived on campus.

 

  1. Campus Mailboxes Fees: 
  • Undergraduate students who live on campus are given a mailbox free of charge.
  • Students who have off-campus privileges or study abroad will be charged for a mailbox on a per semester fee ($25.00).
    • Students who study abroad are charged the per semester fee to hold the mailbox in their absence. This will ensure the student will keep the same PMB number.
    • Students who have off-campus privileges are charged a box fee. If you do not wish to have a mailbox on campus, you must contact Station B Post Office prior to the second week of the semester to be removed from the mailbox. Mailbox charges will not be removed after the second week of any semester.
    • If you reliquish your mailbox for any reason you will need to obtain new PMB number from the Station B Post Office prior to mailing anything to campus, or your items may be returned to sender. 

 

Fall 2024