Conference Logistics

All conference activities will be held on the Vanderbilt University campus. Please wear your conference name badge for admission to all events.

Registration: Pre-registered participants may pick up their conference bags and badges during the Ice Breaker Reception on May 22, 2016, from 5:30pm to 7:00pm at the Stevenson Center Courtyard. During May 23-25, 2016, the registration desk will be located at the Student Life Center 7:30am - 8:30am, and on the first floor of Featheringill-Jacobs Hall from 9:00am - 5:30pm.

Conference Venue. Plenary lectures will be held in the Student Life Center (Ballroom). Parallel technical sessions will be held in Featheringill-Jacobs Hall, Buttrick Hall, and Stevenson Center (buildings 4 & 5) on the Vanderbilt University campus.

Breakfast. Continental breakfast will be served in the Student Life Center on Monday, Tuesday and Wednesday starting at 7:30am.

Lunch. Lunch will be served on Monday, Tuesday and Wednesday from 11:30am to 1:00pm in Rand Dining Hall. The conference participants will be provided lunch vouchers in the registration packets.

Breaks. Refreshment breaks will be served in the mornings and afternoons of Monday and Tuesday, and in the morning on Wednesday in the Student Life Center and Featheringill-Jacobs Hall. The timings are indicated in the technical program.

Internet Access. Wireless Internet access is available at no additional cost to all conference attendees. Please connect to “vummiv”. This will need to be added under “network connections” as it is a hidden network. The security type is no authentication (open), i.e., no password is required; and encryption type is none. 

Speaker Prep Room. Featheringill-Jacobs Hall 129 will be available for speaker preparation 9:00am – 3:00pm on Monday and Tuesday, and 9:00am – 11:00am on Wednesday. Please do not leave any valuables in the Speaker Room, since it is not a secure room.

Committee Meetings. Committee meetings will be held in Featheringill-Jacobs Hall. Detailed schedule for times and locations of the committee meetings available here.

Student Competitions. The paper presentation competitions will be held on Tuesday, May 24, 2016, in Rand Hall and Sarrat Student Center. See next page for specific timings and room numbers. The student poster competition will be held Monday, May 23 from 5:00pm – 6:30pm in the Featheringill-Jacobs Hall Atrium.

Emergencies. Dial 911 or 615-421-1911 for campus security and emergency.

Parking. Please see the below chart for parking locations and fees.

There will be 15 reserved spaces in the 25th Avenue/Highland Avenue Garage. They will be marked with EMI/PMC Conference and are on a first come first serve availability.

For additional questions please visit Vanderbilt University Parking Services website.

Presentation Guidelines

The final program is available at http://www.vanderbilt.edu/emipmc2016/conference-program.php.

Speakers have 15 minutes for set-up, presentation and Q&A, so please plan your presentations to be about 10-11 minutes.

Speakers may use their own laptops (and adapters), or load their presentation on a laptop available in each room. Please arrive at least 15 minutes before the start of the session, introduce yourself to the session chair(s), load your presentation on the laptop if needed, and test the projection equipment. There will be a Student Host available to assist you in your session.

The Speaker Preparation Room (Room 129, Featheringill-Jacobs Hall, i.e., FGH-JH 129) will be available from 9:00am to 3:00pm. Please contact the registration desk for assistance.

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