Skip to main content

Student Centers

  2. Billing & Cancellations

Billing & Cancellations

Financial Responsibility: 

  • Groups reserving Student Center space are responsible for all related charges including any: 
    • special clean-up 
    • Maintenance 
    • repair costs 

Meeting & Event Charges: 

  • All charges, deposits, and invoices for events are processed through Student Centers 
  • Payments made via COA/POET string and charged in the month of the event 

Event Quotes: 

  • Quotes are estimates and may change based on event needs 
  • For large-scale events, obtaining a quote from Reservations and Events is recommended 

Confirming Reservations:  

  • Tentative Reservations: Require COA/POET String submission for billing. Some may require a non-refundable, non-transferable deposit. 
  • Events are not confirmed until deposit is received  
  • Deposits are DUE at the time of the event- failure to provide requested information may lead to cancellation 

Cancellations for Internal Groups:

The purpose of our cancellation policy is to maximize usage of space to support the varying and growing needs of our campus community.  By cancelling within the prescribed deadlines, other community members are able to reserve and properly execute events within our spaces.

  • Student Life Center Commodore Ballroom
    • 50% of the room fee within 180 calendar days of the event date
    • 100% of the room fee within 30 calendar days of event date
  • Student Centers spaces categorized as Room Types C, D, or Theaters
    • 100% of the room fee within 14 calendar days of the event date
  • Student Centers spaces categorized as Room Types A or B
    • 100% of the room fee within 24 hours of the meeting or event date

 

No Shows
If a group reserves a space but does not show up for the meeting or event, the full invoice will be charged including any applicable room fees and services.