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SPA News

NIH Updated Workspace Information (12.13.17)

All Your Workspace Questions Answered    

NIH have published a recording of our recent town hall-style webinar, as well as a rundown of questions that were asked and answered during the event.

We have also refreshed our Introduction to video series, which includes training on searching for grants, assigning user roles, and applying with Workspace.

Begin preparing today for your next federal grant application. 



PAPPG newsletter nov/dec 2017   


NIH to Publicly Post Project Outcomes

The NINDS DTR wanted to increase awareness of a NIH policy change that will impact our grantees.  The NIH has announced that NIH will be publicly posting project outcomes on NIH’s Research Portfolio Online Reporting Tool (RePORTER).  Please review the NIH Guide Notice NOT-OD-18-103 for complete details. This applies to any outcomes submitted on or after Oct. 1, 2017. These outcomes are entered by principal investigators in the Outcomes portion (Section I) of the interim and final Research Performance Progress Reports (RPPRs) for their grants in eRA Commons.

It is important that all PIs when writing the Outcomes portion (Section I) ensure that it is:

  • Written for the general public in clear and concise language
  • Suitable for dissemination to the general public
  • Does not include proprietary, confidential information or trade secrets
  • Not more than half a page

To help the research community understand what is an acceptable report, we have a specific example posted.

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Changes in COEUS affecting VUMC employed faculty on proposals

On the afternoon of December 15, 2017 , a new production change in Coeus, related to SkyVU and the new HR feed, will take effect.  After this date, VUMC employed faculty will no longer  be in the people table in Coeus.  They will instead be moved to the Rolodex.  Here are a couple of tips:

We have previously identified a few VUMC employed faculty who need to have a VU role since they are PIs on training grants.  We have kept the special VUMC persons on the VU side in the person table as active. They are not being transferred to the Rolodex. Remember, you only use the VUMC employed faculty from the people table if they are serving in a special role on a training grant.  If they are on a research grant as a collaborator, they would be added from the Rolodex.

Proposals in progress during the change:  As long as the proposal is in progress, status, Coeus will prompt the user to remove the inactive (VUMC) persons and bring them back in from the Rolodex. However, if the proposal with the VUMC person as PI or key person has been routed and is in the Approval in Progress status, the aggregator would need to recall the proposal, remove them and bring them back in from Rolodex and then re-route it.

Please click here for other helpful hints.

New Form Replacing LOI

Sponsored Programs Administration is replacing the LOI we have previously asked our sub-recipients to complete the new attached form.  Please begin using this form for proposed outgoing subcontracts included in Vanderbilt proposals after January 1, 2018.  (This includes proposed outgoing sub-awards to VUMC.  Note, however, the LOI for Sponsored Billing Agreements is still appropriate).  This form will be required of all proposed sub-recipients working with Vanderbilt University.  We are implementing this form to enhance our compliance with the Uniform Guidance and to make sure we are collecting all the relevant documentation from our sub-recipient institutions at the time our proposal is submitted to our prime sponsor.

This form will document the following:

Sub-recipient Statement of Collaborative Intent (SSCI) :  This form serves as an indication of a potential research collaboration as well as confirmation that the sub-recipient institution is prepared to make every effort to enter into an appropriate agreement, should an award be made.  This form collects all necessary disclosure information from the sub-recipient, such as compliance and institutional contact information. The form also highlights the requirement to obtain a Scope of Work and Budget and Budget Justification.

As required by the Uniform Guidance, the form will also make sure that we have properly proposed the relationship as either a sub-award vs. a vendor or consultant.

Please note that only the questions on the first page must be answered by organizations that participate in the Federal Demonstration Project Expanded Clearinghouse (signature required on page 2).  The remainder of the form is required for organizations not participating in FDP and it will help us identify organizations that do not have approved rates or the appropriate policies in place.

NIH Notices

  • Reminder: FORMS-E Grant Application Forms and Instructions Must be Used for Due Dates On or After January 25, 2018 
    (NOT-OD-18-009) National Institutes of Health
  • NIH Plans for Clinical Trial Specific Parent R01 and Parent R21 Funding Opportunity Announcements  (NOT-OD-18-010) National Institutes of Health
  • NIH Enforcement of Closeout Policies