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Funding Opportunities &  Pathways


Proposal Development & Submission


Award Negotiation & Acceptance


Account Setup & Modifications


Award Management


Award Closeout


An award closeout is the final reconciliation and reporting of expenses and activities. This involves reviewing project expenditures, resolving open commitments, collecting subrecipient documents, and preparing required final reports and deliverables for submission to the sponsor including:

  • Financial Reports/Invoices

  • Scientific/Technical Reports

  • Milestone Deliverables

  • Invention/Property Statements

Timeliness of final reporting is crucial to ensure compliance with sponsor requirements. Typical deadlines are outlined below.


Award Type

Reporting Due Date


90 calendar days after expiration

Federal Pass-Through

45–60 calendar days after expiration

Other (e.g., State of TN)        

See Contract (deadlines vary and may be earlier).

Failure to submit reports by the deadline can result in suspension of the principal investigator (PI) and/or university from receipt of additional funding, reimbursement for current costs, and ability to submit future proposals. University closeout policies and procedures were developed to ensure that all sponsor requirements are met in accordance with Federal Uniform Guidance standards.

Specific Sponsor Information


     Submitting Final Invention Statement