Financial and Organizational Structures

Users should familiarize themselves with the financial and organizational structures used in Oracle Cloud, particularly if they will create and/or submit expense reports, make purchases, manage grants and/or analyze financial data.

• The Chart of Accounts (COA), which is used in all areas to track financial activity in our general ledger and subledgers; 
• Our Organizational Structure, which is used to identify our work areas; and
• Project information (i.e., POET), which is used to gather data and report specifically on financial activity for the following project types:
  • Grants and Contracts;
  • Faculty Funds and Student Organizations;
  • Gifts and Endowments;
  • Cores; and
  • Capital Projects.

Training

Click here to open and complete the Oracle Cloud: Introduction to our Financial and Organizational Structures training course in Oracle Learning.

Transaction Review and Approval

Transactions are generally reviewed first within the area that created the transaction and then routed to central Finance or Human Resources. For example, transactions such as the following are typically reviewed by the following roles within the business unit:

• Time and absence transactions are reviewed by the employee's Line Manager;
• Purchasing and expense transactions are reviewed by the Financial Unit Manager(s) of the related financial unit(s) and, if greater than $10,000, by the Business Unit/Entity Approver(s); and
• Human Resources transactions are reviewed by the Business Unit/Entity Approver of the related business unit.

Instructions for identifying your local resources are available here.

Additional Resources

Additional information about the COA, including the current list of segment values, is available on the Financial Accounting page of the Finance website, and reference materials are also available within Oracle Cloud in the Help Center.