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Guidelines For Managing Expenses and Funds 

Allowable and Unallowable Expenses and Guidelines
All expenses must follow university guidelines.
You and your department should work together to make all approved purchases.

Expense Type Guidelines
Allowable 
Graduate Students
  • Funds may be used to pay for a graduate student worker.
Off-campus events/visits
  • Funds may be used to pay for transportation to off-site trips via InShuttle.
  • Funds may be used to pay for admission fees for site visits.
Materials and Supplies
  • Course preparation materials.
  • Course and project materials.
Speaker fees
  • Funds may cover honoraria. Please follow university policies and guidelines.
  • Funds may be used for speaker travel to and from campus, including transportation and lodging.
  • Funds may be used to reserve on-campus parking.
Meals
  • Food and beverage for course activities involving enrolled students, course faculty and invited speakers. 
  • Meals with guest speakers is an approved expense. 
 Unallowable
Alcohol
  • Not covered by University Courses.
Faculty Planning Meetings
  • Food and beverage not covered by University Courses.

Download step-by-step instructions on the new Oracle Purchasing Process for OCCI awards.

Download the Funding Overview and Process document.