Summer Housing

General Information

Summer 2025 on-campus housing is available to the following Vanderbilt undergraduate students:

Students enrolled in Maymester and/or summer session courses (during the terms which they are enrolled)
Student athletes in competition, courses, and/or research/internships
Students who meet the Tennessee definition of homelessness
International students with safety-based travel concerns or visa issues (Requests will be vetted in collaboration with Global Safety, ISSS, and Student Care Coordination.)

All students who apply for summer housing and meet the above criteria will be provided summer housing.

Students graduating in May 2025 and students who withdraw from the university during the spring 2025 semester are not eligible for summer 2025 on-campus housing. Students and recent graduates who need assistance identifying housing in the Nashville area are welcome to utilize the Off-Campus Housing Service.

Summer housing will be located in Zeppos College. Continuing upper-division students will be assigned to traditional single rooms (pending space availability). If the supply of traditional single rooms is exhausted, students will be assigned to traditional double rooms with a roommate. Students who prefer to reside in a traditional double room with a roommate can submit a roommate request on their application. Roommate requests must be mutual.

Incoming first-year students will be assigned to traditional double rooms with a roommate.

Vanderbilt students participating in summer academic internships or research programs who are interested in summer on-campus housing should contact Conferences and Events at internhousing@vanderbilt.edu. Additional information is available on the Academic Intern Housing website.

Summer Housing Application & Move-In Information

Summer Housing Application Opens: Monday, March 17

All students who meet the above criteria will be offered housing. Students who do not qualify will be contacted. Applications must be submitted no later than Sunday, April 27 at 5PM CDT for students requiring Maymester housing, or at least 48 business hours prior to scheduled move in for future terms/dates.
As Housing and Residential Experience begins to prepare the halls for fall 2025 residents, requests to move into summer housing after Friday, July 11 will not be considered.

Summer Housing Move-In Information:

All students should report directly to the Zeppos front desk upon their arrival to receive their specific room assignment and room key. Specific room assignment information is not available prior to move in. Please review the information below for move-in/out dates.
Students may utilize the West End Neighborhood while moving in. Vehicles are not permitted in the fire lane behind Zeppos and Rothschild College or in the Zeppos archway. A vehicle dashboard pass must be obtained from the Zeppos desk. Vehicles that exceed the 30-minute limit, unload in restricted areas, or block the flow of traffic are subject to ticketing/removal.

Summer Housing Rates

Students enrolled in Maymester, Summer Session 1, and Summer Session 2 courses are billed a flat-rate for the specific term.

Maymester: $1,764
Summer Session 1: $2,205
Summer Session 2: $2,205

International students not enrolled in courses are billed utilizing the daily rate of $63/day.

Summer Bicycle Registration

Summer residents with bicycles are required to register with Housing & Residential Experience (HRE) beginning Monday, May 12.

Please visit the HRE main office in Branscomb 4100 within one (1) week of your arrival to complete your registration. The office is open Monday – Friday from 8AM – 4PM.

Unregistered bicycles located on outdoor storages racks will be removed.

Summer Housing Dates & Fall Housing Transition

Summer Housing Dates By Term

Students with questions concerning move-in and move-out dates should contact Housing directly at housing@vanderbilt.edu.

Maymester and Summer Session Students:

Maymester
- Move In (Spring 2025 on-campus residents): Between Saturday, May 3 and Sunday, May 11 (dependent on spaces being ready for occupancy)
  - Students will be contacted via email when their summer space is ready for occupancy. Students can remain in their spring housing assignments until they are given permission by HRE to move to summer housing.
- Move In (Students NOT residing in on-campus for the Spring 2025 semester): Saturday, May 3 beginning at 2PM
- Move Out: Saturday, May 31 at 9AM CDT
Summer Session 1
- Move In: Sunday, June 1 at 12PM CDT
- Move Out: Saturday, July 5 at 9AM CDT
Summer Session 2
- Move In: Sunday, July 6 at 12PM CDT
- Move Out:
  - Fall 2025 On-Campus Residents: Students residing in summer housing during the Summer Session 2 period will be permitted to move directly into their fall on-campus housing assignments as early as Saturday, August 2 (dependent on spaces being ready for occupancy). Students with fall assignments in buildings utilized for the summer or undergoing summer facilities projects may be unable to move until Saturday, August 9 or Sunday, August 10. Students must plan to be in town and available to move between Saturday, August 2 and Sunday, August 10. Extensions to remain in summer housing after Saturday, August 9 will not be considered as the halls must be prepared for fall residents. Additional information will be provided to students in July. Please review the Fall Housing Transition Information section below.
  - Fall 2025 Off-Campus Residents and Unenrolled Students: Saturday, August 9 at 9AM

Students Athletes:

All move-in and move-out details will be coordinated with Athletics. Students will be contacted with information accordingly.

Homeless and International Students:

Move In
- Spring 2025 On-Campus Residents: Between Saturday, May 3 and Sunday, May 11 (dependent on spaces being ready for occupancy)
  - Students will be contacted via email when their summer space is ready for occupancy. Students can remain in their spring housing assignments until they are given permission by HRE to move to summer housing.
- Spring 2025 Off-Campus Residents:
  - Students can move in beginning Saturday, May 3 beginning at 2PM CDT.
- Move Out
  - Fall 2025 On-Campus Residents:
    - Students residing in summer housing during the Summer Session 2 period will be permitted to move directly into their fall on-campus housing assignments as early as Saturday, August 2 (dependent on spaces being ready for occupancy). Students with fall assignments in buildings utilized for the summer or undergoing summer facilities projects may be unable to move until Saturday, August 9 or Sunday, August 10. Students must plan to be in town and available to move between Saturday, August 2 and Sunday, August 10. Extensions to remain in summer housing after Saturday, August 9 will not be considered as the halls must be prepared for fall residents. Additional information will be provided to students in July. Please review the Fall Housing Transition Information section below.
  - Fall 2025 Off-Campus Residents and Unenrolled Students:
    - Students will be required to vacate summer on-campus housing on or before Saturday, August 9 at 9AM.

Student Staff Members:

All move-in and move-out details will be coordinated with your supervisor. Any questions should be directed to your supervisor.

Fall Housing Transition Information

Information regarding moving to fall assignments for eligible students will be available in mid-July. Students who check out of summer housing prior to Saturday, August 2 will be required to completely vacate their summer space and will not be permitted to move into their Fall 2025 housing assignment until upper-division student move in on Sunday, August 17.

Eligible students who plan to move directly to their fall housing assignments should be flexible with their plans and be available to move between Saturday, August 2 and Saturday, August 9. Students with fall assignments in Zeppos singles and doubles may be unable to move until Sunday, August 10. Students must not depart Nashville until they have vacated their summer housing assignment and completed their move to their fall assignment. Requests to move to fall assignments after the closing of summer housing will not be considered as the buildings must be prepared for fall occupancy.

Students with fall assignments in the following residence halls may be delayed with their moves until Saturday, August 9 and/or Sunday, August 10 as these spaces are assigned to summer housing residents/Conference Services attendees or undergoing facility renewal projects. Additional halls may be added to this list over the summer months.

Summer Housing Check-Out Instructions

General Information:

Resident check-out dates will vary throughout the summer.
Residents are responsible for removing all personal items, rental items, and trash from their spaces prior to departing. On-campus storage is not available.
Dirty rooms will result in a housekeeping charge.
A limited number of carts are available at the Zeppos front desk for move-out needs. Students should return carts to the desk after use. Carts should not be stored in student rooms or left in hallways/outside.
If you have a vehicle to load, please visit the Zeppos desk for a vehicle dashboard pass. Please adhere to the 30-minute limit. Vehicles that load in restricted areas, block the flow of traffic, or exceed the 30-minute limit are subject to ticketing/removal. Vehicles are NOT permitted in the fire or the Zeppos archway.
Students scheduled to reside in summer housing through the end of the summer term (Saturday, August 9) will receive information in late July regarding moving directly to fall assignments. Fall 2025 off-campus residents and students not enrolling in courses for the fall 2025 semester must vacate summer housing no later than Saturday, August 9 at 9AM.

Check-Out Procedures:

Step 1:

Pack and remove all personal items
Ensure all drawers, cabinets, closets, etc. are free of all personal items and trash
Arrange pickup and remove any rental items (Blackstar beds, Hydrodore, etc.) prior to moving out of summer housing
Take all trash and recyclables to the proper outdoor receptacles
Clean your space (sweep, dust, and wipe down surfaces)

Step 2:

Complete the Summer Check-Out Form in the Housing Portal under the Applications and Forms menu when you are ready to depart. As part of the form, you will need to upload a photo of your vacated room.

Step 3:

Return your key to the drop box located at the Kissam Center front desk. Envelopes are provided at the desk.
- Failure to return a functional, university-issued key from your assigned room will result in a $125 key charge. Keys must be returned at time of check out. Keys are not accepted via mail.