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Housing and Residential Experience

Traditional Apartment Processes

General Information

All unassigned, continuing upper-division students who submitted their Housing Registration are eligible to participate in the apartment processes.

Apartment Locations and Types:

  • 6-Person Apartments:
    • Village at Vanderbilt South Tower Apartments (3 shared double bedrooms)
  • 4-Person Apartments:
    • Chaffin Apartments (2 shared double bedrooms)
    • Village at Vanderbilt South Tower Apartments (2 shared double bedrooms)
  • 3-Person Apartments:
    • Morgan/Lewis Apartments (1 shared double bedroom and 1 single bedroom)
    • Village at Vanderbilt Townhouse Apartments (1 shared double bedroom and 1 single bedroom)
  • 2-Person Apartments
    • Morgan/Lewis Apartments (1 shared double bedroom; bedroom separated from living space/kitchen)
    • Morgan/Lewis Studio Apartments (1 shared double bedroom; one large, open room)
    • Village at Vanderbilt South Tower Apartments (1 shared double bedroom)

In addition to bedroom spaces, all apartments contain a full kitchen, living/dining area, and one (1) or more bathrooms.  Village at Vanderbilt apartments and townhouses contain an in-unit washer and dryer.

The 6-Person Apartment Process and the 3-Person Apartment Process will take place as one process, followed by the 4-Person Apartment Process and 2-Person Apartment Process, which also will take place as one process.

Roommate group formation is specific to each process.  For each process, students will need to form roommate groups based on the required criteria.  Roommate groups must be fully matched and contain the correct number of students in order to be considered for the random selection process, meaning all students must confirm the group by either requesting or accepting other students. A seniority-driven, random selection will take place for each process utilizing the point average for each roommate group to determine successful groups, and the order for room selection.

Room selection will take place online in the Housing Portal.  Successful groups will be notified via email and provided with a specific room selection time and instructions for completing the online room selection.  Unsuccessful groups will also be notified and should plan to participate in future processes.

Prior to the beginning of the application period, information will be posted in the Housing Portal under “Housing Lottery Statistics and Documents” regarding the number of available units.

6-Person and 3-Person Apartment Process (Begins March 3, 2024)

6-Person and 3-Person Apartment Application:

Any student interested in participating in 6-Person and 3-Person Apartment Process must complete the 6-Person/3-Person Apartment Application in the Housing Portal between March 3 at 12 a.m. CDT and March 5, 2024 at 6 p.m. CDT.

6-Person and 3-Person Apartment Roommate Groups:

All students participating in the 6-Person and 3-Person Apartment Process must form a roommate group of either six (6) or three (3) students.

Forming a roommate group will run concurrently with the 6-Person/3-Person Apartment Application.  In order to form a roommate group, all students must first submit their 6-Person/3-Person Apartment Application.  Roommate groups can be formed between March 3 at 12 a.m. CDT and March 5, 2024 at 6 p.m. CDT.  Roommate groups can be comprised of any eligible student regardless of sex or gender.

How to Form a 6-Person or 3-Person Roommate Group:

  1. Log into the Housing Portal.
  2. Click on “Roommate Selection”.
  3. Click “Select Roommates”.
  4. Select “Fall 2024” as the term from the dropdown menu.
  5. If any other student/s have already requested you as a roommate/hallmate, the requests will show under “Pending Roommate Requests”. To accept requests, click on the three dots to the left of their name and select the “Match” icon.
  6. To request a student, click on “Search for Roommate”. Students are encouraged to search by VUnetID.
  7. Confirm that all members of your roommate/hallmate group accept/request the student/s they would like in their group under “Roommate Requests.”

Failure of one (1) or more students to accept all roommates will result in the group being ineligible for the consideration in the random selection process.

IN ORDER TO BE CONSIDERED A FULLY MATCHED ROOMMATE GROUP, ALL MEMBERS OF THE GROUP MUST EITHER REQUEST ONE ANOTHER OR ACCEPT ANY PENDING REQUESTS FROM OTHER GROUP MEMBERS. NO EMAILS OR COMMUNICATION REGARDING ROOMMATES WILL BE SENT TO STUDENTS FROM THE OFFICE OF HOUSING ASSIGNMENTS. STUDENTS ARE RESPONSIBLE FOR COORDINATING WITH ONE ANOTHER TO ENSURE GROUPS ARE PROPERLY FORMED. UNMATCHED ROOMMATE GROUPS WILL NOT BE CONSIDERED IN THE 6-PERSON/3-PERSON APARTMENT RANDOM SELECTION PROCESSES.

6-Person and 3-Person Apartment Random Selection and Results:

Utilizing a seniority driven, random selection taking the point average of all groups, fully matched groups of six (6) students will be considered for 6-person apartments.  Successful groups will be assigned a room selection date and time.  Groups with higher point averages will be assigned earlier room selection times.  Ties in point average will be broken via random selection.

Utilizing a seniority driven, random selection taking the point average of all groups, fully matched groups of six (6) that were unsuccessful in the 6-person apartment random selection, and fully matched groups of three (3) students will then be considered for 3-person apartments.  Successful groups will be assigned a room selection date and time.  Groups with higher point averages will be assigned earlier room selection times.  Ties in point average will be broken via random selection.  Successful groups of six (6) students will select two (2) apartments during room selection.

Results will be announced via email on March 6, 2024 at 6 p.m. CDT.

6-Person and 3-Person Apartment Room Selection:

Room selection will take place online in the Housing Portal on March 7, 2024.  Successful groups with selection times will be able to log into the online room selection fifteen (15) minutes prior to the start of the room selection event in order to review the available spaces.  Room selections cannot be made until the group scheduled selection time.  Please designate one (1) member of the group to complete the online room selection.  Groups are welcome to select any available space.  Groups participating the 6-person apartment room selection must select one (1) suite/apartment and cannot split to occupy spaces in more than one (1) suite/apartment.  Groups of six (6) participating in the 3-person apartment room selection must select two (2) apartments.  Groups of three (3) participating in the 3-person apartment room selection must fill one (1) apartment.  Once you submit your room selection, changes are not permitted and your selected space will be your assignment for the 2024-2025 academic year.  If groups do not find a space they wish to select, they can leave the online room selection without selecting a space and participate in future processes without penalty.

4-Person and 2-Person Apartment Process (Begins March 18, 2024)

4-Person and 2-Person Apartment Application:

Any student interested in participating in 4-Person and 2-Person Apartment Process must complete the 4-Person/2-Person Apartment Application in the Housing Portal between March 18 at 12 a.m. CDT and March 20, 2024 at 6 p.m. CDT.

4-Person and 2-Person Apartment Roommate Groups:

All students participating in the 4-Person and 2-Person Apartment Process must form a roommate group of four (4) or two (2) students.

Forming a roommate group will run concurrently with the 4-Person and 2-Person Apartment Application.  In order to form a roommate group, all students must first submit their 4-Person and 2-Person Apartment Application.  Roommate groups can be formed between March 18 at 12 a.m. CDT and March 20, 2024 at 6 p.m. CDT.   Roommate groups can be comprised of any eligible student regardless of sex or gender.

How to Form a 4-Person or 2-Person Roommate Group:

  1. Log into the Housing Portal.
  2. Click on “Roommate Selection”.
  3. Click “Select Roommates”.
  4. Select “Fall 2024” as the term from the dropdown menu.
  5. If any other student/s have already requested you as a roommate/hallmate, the requests will show under “Pending Roommate Requests”. To accept requests, click on the three dots to the left of their name and select the “Match” icon.
  6. To request a student, click on “Search for Roommate”. Students are encouraged to search by VUnetID.
  7. Confirm that all members of your roommate/hallmate group accept/request the student/s they would like in their group under “Roommate Requests.”

Failure of one (1) or more students to accept all roommates will result in the group being ineligible for the consideration in the random selection process.

IN ORDER TO BE CONSIDERED A FULLY MATCHED ROOMMATE GROUP, ALL MEMBERS OF THE GROUP MUST EITHER REQUEST ONE ANOTHER OR ACCEPT ANY PENDING REQUESTS FROM OTHER GROUP MEMBERS. NO EMAILS OR COMMUNICATION REGARDING ROOMMATES WILL BE SENT TO STUDENTS FROM THE OFFICE OF HOUSING ASSIGNMENTS. STUDENTS ARE RESPONSIBLE FOR COORDINATING WITH ONE ANOTHER TO ENSURE GROUPS ARE PROPERLY FORMED. UNMATCHED ROOMMATE GROUPS WILL NOT BE CONSIDERED IN THE 4-PERSON AND 2-PERSON APARTMENT RANDOM SELECTION PROCESSES.

4-Person and 2-Person Apartment Random Selection and Results:

Utilizing a seniority driven, random selection taking the point average of all groups, fully matched groups of four (4) students will be considered for 4-person apartments.  Successful groups will be assigned a room selection date and time.  Groups with higher point averages will be assigned earlier room selection times.  Ties in point average will be broken via random selection.

Utilizing a seniority driven, random selection taking the point average of all groups, fully matched groups of four (4) that were unsuccessful in the 4-person apartment random selection, and fully matched groups of two (2) students will then be considered for 2-person apartments.  Successful groups will be assigned a room selection date and time.  Groups with higher point averages will be assigned earlier room selection times.  Ties in point average will be broken via random selection.  Successful groups of four (4) students will select two (2) apartments during room selection.

Results will be announced via email on March 21, 2024 at 6 p.m. CDT.

4-Person and 2-Person Apartment Room Selection:

Room selection will take place online in the Housing Portal on March 22, 2024.  Successful groups with selection times will be able to log into the online room selection fifteen (15) minutes prior to the start of the room selection event in order to review the available spaces.  Room selections cannot be made until the group scheduled selection time.  Please designate one (1) member of the group to complete the online room selection.  Groups are welcome to select any available space.  Groups participating the 4-person suite/apartment room selection must select one (1) suite/apartment and cannot split to occupy spaces in more than one (1) suite/apartment.  Groups of four (4) participating in the 2-person apartment room selection must select two (2) apartments.  Groups of two (2) participating in the 2-person apartment room selection must fill one (1) apartment.  Once you submit your room selection, changes are not permitted and your selected space will be your assignment for the 2024-2025 academic year.  If groups do not find a space they wish to select, they can leave the online room selection without selecting a space and participate in future processes without penalty.