Spring 2024 Closing Information

Closing Dates

Residence Hall Closing Dates:

• Non-Graduating Students:  Saturday, May 4 at 9AM CDT
• May 2024 Graduating Seniors:  Saturday, May 11 at 1PM CDT

Unless approved for a move-out extension, failure to vacate by your designated closing date and time may result in additional charges.

Housing Extension Requests for Non-Graduating Students

• Commencement week housing extensions are available to the following non-graduating students:
  • Students with a sibling graduating from Vanderbilt in May 2024
  • Students who are working commencement
• Commencement Week Extension Request:
  • Applications will be available in the Housing Portal between Monday, April 1 and Friday, April 12 at 5PM.
  • Applicants will be updated regarding the status of their request within 72 business hours of their submission.
  • Spring 2024 graduates, HRE student staff (HRs & RAs) and Conferences & Events student staff are not required to submit an extension request.
• Extensions are only available until Saturday, May 11 at 1PM.  Any student requesting to remain on campus past this time should submit the Summer Housing Application if they meet the required criteria.  Additional information on summer housing is available here.
• Students who submit a Summer Housing Application and are requesting to move directly into summer housing from their spring assignment should NOT submit an extension request.  Summer Housing applicants will receive direct communication from HRE regarding their transition to summer housing.
• Commencement Week Meal Information:
  • All May 2024 graduates will have continued access to their meal plan from Saturday, May 4 – Friday, May 10.  All meal plans end on Friday, May 10 at 11:59PM.  Please visit the Campus Dining website for additional information and hours of operation.

Check-Out Procedures

All students are required to properly check out of their residence hall by completing the Check-Out Form in the Housing Portal and returning their functional, university-issued room key to their designated key drop box.  Students who fail to complete their Check-Out Form forfeit the ability to appeal any potential damage charges.

Check-Out Procedures

Step 1:

• Pack and remove all personal items.
• Ensure all drawers, cabinets, closets, etc. are free of all personal items and trash.
• Completely clean out refrigerators (apartments, lodges, and suites).
• Arrange pickup and remove any rental items (Blackstar beds, Hydrodore, etc.) prior to checking out.
• Remove your bike and/or scooter from the outdoor storage racks.  Bikes/scooters cannot be left on campus over the summer months.
• Take all trash and recyclables to the proper outdoor receptacles.
• Clean your space (sweep, dust, and wipe down surfaces).  Deep cleans are not required.

Step 2:

• Complete the Check-Out Form in the Housing Portal under the Applications and Forms menu when you are ready to depart.  As part of your form, you will need to upload a photo of your vacated room.

Step 3:

• Return your key to the key drop box in your hall lobby.
  • Failure to return a functional, university-issued key from your assigned room will result in a $75 key charge.  Keys must be returned at your time of departure.  Keys are not accepted via mail.

After your departure, staff will inspect your room and you will be contacted via email by May 31 if any damage charges are assessed.

Key Return Locations

• Warren and Moore Colleges – Kissam Center Desk
• Alumni Lawn (Cole, E. Bronson Ingram, McGill, McTyeire & Tolman) – Each building lobby will have a key return box.
• Centennial (Rothschild and Zeppos) – Each building lobby will have a key return box.
• Branscomb (Lupton, Scales, Stapleton & Vaughn) – Branscomb Desk
• Blakemore – Blakemore Desk
• Highland Quad (Chaffin, Lewis, Mayfield & Morgan) – Lewis Desk
• Village at Vanderbilt (South Tower and Townhouses) – Hank Ingram Desk
• Commons – Hank Ingram Desk

Housing and Residential Experience will enter spaces of students who have departed between 8AM and 10PM daily to complete room inspections.

Carts: Limited carts are available for use in each building.  After use, please return carts to their designated locations.  Carts should not be stored in student rooms or left in hallways/outside.

Mail Forwarding: Prior to departing campus, please be sure to complete a mail forwarding form located on the Mail Services website.

Move-Out Loading Areas & Traffic Information

All loading areas have a 30-minute limit.  Vehicle hazard lights must be turned on while loading.  All loading areas are available between Tuesday, April 23 and Sunday, May 11 unless noted otherwise.  No loading in spaces/areas marked as reserved/accessible parking.  Vehicles blocking the flow of traffic are subject to removal.

Warren & Moore Colleges

• Moore College:
  • Curb in lot 3 along the building
  • Wednesday, May 1 – Saturday, May 4 and Saturday, May 11 ONLY:
    • Lot 3 diagonal parking spaces
    • Kirkland Circle (Side along Moore ONLY)
• Warren College:
  • Lot 4
  • Saturday, May 11:  Kissam Center Garage

E. Bronson Ingram College

• 23rd Ave. Extension Circle
• Behind E. Bronson Ingram College
  • Do NOT block the loading dock.

Cole, McGill & Tolman

• Cole Alley
  • Two-way traffic flow must be maintained.
  • Do NOT park in spaces designated for St. Augustine’s Chapel.

Branscomb/McTyeire

• Branscomb Circle
• Available loading areas from Monday, April 29 – Saturday, May 4 only:
  • Paid parking spaces on 24th Ave. by the Scales entry are designated for loading at no charge.
  • Bike Lane on Vanderbilt Place.
  • Marked spaces in Lot 40 (U-Club).

Blakemore

• Lot 298A in front of Blakemore House

West End Neighborhood (Greek Houses, Rothschild & Zeppos Colleges)

• West End Neighborhood (24th Ave. and Kensington Place) will be available for loading.
  • Vehicles must maintain one-way traffic flow.
  • Vehicles must enter at 24th Ave. and Vanderbilt Place and exist at 25th Ave. ad Kensington Place.
  • No loading in the Zeppos/Rothschild fire lane or the Zeppos Archway on 25th Ave.

Highland Quad (Chaffin, Lewis, Mayfield & Morgan)

• The Highland Quad Access Road will be available for loading.
  • Vehicles must maintain one-way traffic flow.
  • Vehicles must enter the Access Road on 24th Ave. by the West Garage and exit behind Chaffin/25th Ave. Garage onto 24th Ave.
  • No vehicles are permitted inside the quad and must remain on the Access Road.
• Lot 24 behind Lewis House
  • Do NOT block access to the dumpsters.

Ingram Commons (Tuesday, April 23 – Saturday, May 4)

• Vehicles are permitted to load in circles/curbs by each house
• North House Residents (Monday, April 29 – Saturday, May 4):  Paid parking spaces in lot 95 by the Cohen building are designated for loading at no charge.

Storage & Shipping

On-campus storage is NOT available.

Students are welcome to use any storage and shipping vendors of their choice.  All vendors must be escorted when they are in the residence halls, and all items must be removed from your space prior to your departure.

Students are responsible for coordinating and removing any rental items (Blackstar beds, Hydrodore, etc.) from their spaces PRIOR to departing.  Charges will be assessed for any items not removed.

Donations & Trash/Recycling

Donations

Donation bins will be available in all residential areas beginning Monday, April 22.

We cannot accept the following items:

• Liquids/Powders
• Food
• Mattress Pads/Toppers
• Broken, Stained/Dirty or Incomplete Items
• Undergarments
  • All clothing should be laundered prior to donating.

If donation bins are full, please return the following day or dispose of your items in an outdoor receptacle.  Do not overflow or pile items around the bins.  Large items, such as fridges and furniture, can be stacked neatly next to the bins.

Donation Bin Locations

Details for Village Townhouse Donations:

• Donation bags will be delivered to the doorsteps on all townhouses on Monday, April 22.
• Residents must review the provided instructions regarding acceptable donation items.
• To schedule a donation pickup, please call 615-248-4112 or visit www.arcpickup.com.
• Donated items should be placed on townhouse doorsteps to be picked up after 2 p.m. Monday – Friday.  In the event of rain, please do not leave textiles uncovered.

Trash & Recycling

Students are responsible to taking all trash and recyclables to designated disposal areas outside of their building.  Additional dumpsters will be placed around the residence halls during move out.

please check back frequently for updates.
If you have QUESTIONS, please contact your RA or Area Coordinator, or email us at Housing@vanderbilt.edu.