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Housing and Residential Experience

Room Change and Vacancy Pull-In Information

End of Fall 2024 Semester Room Change and Vacancy Pull-In Information – Upper-Division Students Only

General Information

Due to spring semester housing cancellations from December graduates, spring study abroad participants, and students who withdraw or take a leave of absence, additional vacancies may be available for assignment.

IMPORTANT:  Students approved to move at the end of the fall semester must complete their moves to their new assignment prior to departing campus for winter break.  As a result, flexible travel plans are required, including staying past the official closing of the residence halls on Sunday, December 15, 2024.  Failure to complete approved moves will result in a forfeiting of the approved room change.  If your travel plans are not flexible, you are advised to wait until the spring 2025 semester to pursue a room change.  The spring room change application will open on Monday, January 6, 2025.

End of Semester Room Changes

The following upper-division students are welcome to submit an End of Semester Room Change Request:

  1. Students requesting to move to a new space with or without a roommate.
  2. Students requesting to fill a current or anticipated end of semester vacancy in a friend’s apartment, residential college suite, Mayfield lodge, or double room.

Please note that single rooms are limited and will be assigned via seniority and random selection.

The End of Semester Room Change Request will be available in the Housing Portal between Monday, December 2 and Friday, December 6, 2024 at 12PM noon.  Students will be contacted on Tuesday, December 10, 2023 regarding the status of their request.  Due to limited available space, we cannot guarantee room changes.

If you are requesting to fill a vacancy in a friend’s apartment, residential college suite, Mayfield lodge, or double room, please be sure that all current residents of the space who plan to return for the spring 2025 semester submit the Vacancy Pull-In Request in the Housing Portal (see below).  Once all requests are submitted, Housing will process the request to fill the vacancy.

Vacancy Pull-In Requests

Students with current or anticipated end of semester vacancies in their apartment, residential college suite, Mayfield lodge, or double room are welcome to pull in a new upper-division roommate/s of their choice.  Spaces that remain vacant upon conclusion of the fall semester are eligible for assignment at any time throughout the remainder of the academic year.

The following students are eligible to fill current or anticipated end of semester vacancies:

  1. Upper-division students currently living elsewhere on campus.
  2. Upper-division students currently residing off campus (The student must contact Housing directly in order to forfeit their off-campus authorization).
  3. Upper-division students not currently enrolled who plan to return for the spring 2025 semester. This includes students participating in fall study abroad, completing an out-of-town internship, or on a leave of absence.  These students will indicate their preference to fill the vacancy on their Spring 2025 Housing Application.

All students currently residing in the apartment, residential college suite, Mayfield lodge, or double room who plan to return for the spring 2025 semester must submit the Vacancy Pull-In Request in the Housing Portal between Monday, December 2 and Friday, December 6, 2024 to confirm the new roommate or roommates.  Requests must be submitted by all current residents who intend to return for the spring 2025 semester for Housing to process the request.  Missing submissions will result in a cancellation of the request.

Once all requests are received, Housing will process the change and contact students.

Spring 2025 Room Change and Vacancy Pull-In Information – First-Year Students

Room Change Requests

Any student requesting to change rooms should complete the Room Change Request located under the Applications menu in the Housing Portal beginning Monday, January 6, 2025.  Room change requests can be submitted though Friday, April 11, 2024.

Room changes will be considered upon submission. Due to extremely limited available space, we cannot guarantee room changes.

Vacancy Pull-In Information

Any student requesting to move into a vacancy in a friend’s double or triple room should complete the Room Change Application beginning Monday, January 6, 2025.

If you have a vacancy in your room and wish to pull in a friend of your choice, please email our office at housing@vanderbilt.edu to confirm the student you would like to pull-in to your space.

Spring 2025 Room Change and Vacancy Pull-In Information – Upper-Division Students

Upper-Division Room Change Freeze

Room changes will be processed beginning the week of January 19, 2025.  Prior to this time, Housing and Residential Experience conducts an inventory of rooms in order to confirm that students have returned and to account for available vacancies in order to process room changes.

Upper-Division Room Change Requests

Any student requesting to change rooms should complete the Room Change Request located under the Applications menu in the Housing Portal beginning Monday, January 6, 2025.  Requests to change rooms can be submitted though Friday, April 11, 2024.

Room changes will be considered beginning the week of January 19, 2025.  Requests will continue to be considered as submitted through the spring room change deadline.

Vacancy Pull-In Information

Any student wishing to move into a vacancy in a friend’s apartment, residential college suite, Mayfield lodge, or double room should complete the Room Change Application beginning Monday, January 6, 2025.

If you have a vacancy in your apartment, residential college suite, Mayfield lodge, or double room, and wish to pull in a friend of your choice, please email our office at housing@vanderbilt.edu to confirm the student/s you would like to pull-in to your space.