2024 Move-In
Important Move-In Dates
First-Year International Students: Wednesday, August 14
- All incoming first-year international students are required to participate in International Student Orientation which begins on Thursday, August 15. U.S. citizens living abroad who opt to participate in International Student Orientation are permitted to move in on Wednesday, August 14.
Transfer International Students Participating in International Student Orientation: Wednesday August 14
- International Student Orientation is optional for incoming international transfer students. Students who do not sign up to participate should plan to move in during scheduled transfer student move in on Friday, August 16.
Move Crew Participants (Continuing Upper-Division Student Only): Thursday, August 15
Transfer Students: Friday, August 16
First-Year Students: Saturday, August 17
Continuing Upper-Division Students: Sunday, August 18
- Continuing upper-division students residing in Nashville or other communities over the summer months must ensure their summer lease/sublet extends through Sunday, August 18. We are not able to accommodate early move-in requests due to early lease end dates.
Greek House Residents: Please connect with Greek Life regarding move in.
Early Arrival Information (Pre-Approved Students Only)
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Incoming First-Year Students (Saturday, August 17)
First-year student move-in is scheduled for Saturday, August 17, 2024. Prior to August 17, we will be preparing the halls for your arrival and as a result, will not be able to accommodate early move-in requests. Pre-approved early arrivals should proceed to the locations indicated above for check-in and key pickup.
When students are emailed their room assignment information on Thursday, August 1, they will also receive a specific move-in time between 7AM and 12PM. In addition, first-year students will receive a packet of materials in the mail in early August which will include items for move in – a designated house rear view mirror hang tag, a key release card, and a star sticker (used if you plan to arrive via rideshare, taxi, or shuttle).
To provide a positive and efficient move-in experience, we carefully manage the process. It is extremely important to follow the directions outlined below. You should NOT report directly to your assigned house. As you arrive to the Ingram Commons, all vehicles will be directed to their designated Staging Areas where room keys are distributed, and vehicles are held until escorted to the houses for unloading.
All Staging Areas are accessed from Edgehill Avenue. As you approach the Ingram Commons, signs will be displayed and staff will be available to direct you to the proper location. Please be sure to follow the posted signs rather than GPS directions as you approach campus. Please note that if you are arriving to campus via 31st. Ave. S/Blakemore Ave./Wedgewood Ave., there is NO access to the staging areas from 18th Ave. S. All vehicles arriving from this direction should approach the staging areas from 16th Ave. S.
Route to Staging Areas (Saturday, August 17)
Move-In Directions for Saturday, August 17:
- Please report to your Staging Area at least 15 minutes prior to your assigned move-in time.
- Once at the Staging Area, you will be issued your assigned room key. Please be sure to have your completed Key Release Card with you. If you forget your card, one can be provided in the Staging Area. Please do NOT leave your Staging Area without your room key.
- After receiving your room key, you will be escorted to your house to unload your vehicle. Please work in collaboration with the student volunteer Move Crew to unload your vehicle as quickly and safely as possible. It is extremely important that the driver remains with the vehicle.
- Once your vehicle is unloaded, the driver will be directed to long-term parking in the Terrace Place Garage. A shuttle will be available to provide transport from the garage back to the Ingram Commons.
IMPORTANT RIDESHARE INFORMATION: If you are arriving to the staging area by rideshare, taxi, or shuttle, please be sure to place the star sticker mailed in your housing packet over the driver information on your hangtag. This will ensure that you get routed to the correct drop off location for rideshare, taxis, and shuttles.
First-Year Student Mail and Package Information
First-year students will receive their specific mailbox number in their room assignment email on Tuesday, August 1.
Specific information regarding the shipping of packages and package distribution/pick up can be found here.
First-Year Student Deliveries
Deliveries are not permitted during the move-in process. If you are arranging with a delivery service, please schedule a time after Saturday, August 17 at 1PM. Delivery vehicles will not be permitted to enter the Ingram Commons until this time.
Additional Move-In Information
Additional first-year student move-in information can be found here.
Continuing Upper-Division Students
Upper-division residence halls open on Sunday, August 18, 2024. Prior to opening, we will be preparing the halls for your arrival and as a result, will not be able to accommodate early move-in requests for students who are not part of a pre-approved early arrival group. Continuing upper-division students residing in Nashville or other communities over the summer months must ensure their summer lease/sublet extends through Sunday, August 18. We are not able to accommodate early move-in requests due to early lease end dates. Please plan your travel to Nashville accordingly.
If you plan to arrive to campus after Wednesday, August 21, please email Housing and provide your anticipated arrival date.
Upon arrival to campus, please report to your designated area front desk to check in and pick up your room key. All students are required to pick up their room key. Area desks are listed below.
Incoming Transfer Students (Friday, August 16)
Transfer student move in is scheduled for Friday, August 16, 2024. Students will be provided with a specific afternoon move-in time with their room assignment information. Move-in times will range from 1 PM until 3:30 PM. Room assignment information will be emailed to all incoming transfer students on or before August 9, 2024. Prior to move-in, we will be preparing the halls for your arrival and as a result, will not be able to accommodate early move-in requests. Please plan your travel to Nashville accordingly.
Please be sure that you have activated your Mobile Commodore Card prior to your arrival on campus. Instructions for activation are available here.
More incoming Transfer student housing information can be found here.
Key Pick Up Instructions
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General Information
Area Desks
Warren & Moore – Kissam Center Front Desk:
- Moore College
- Warren College
Alumni Lawn – E. Bronson Ingram College Front Desk:
- Cole
- E. Bronson Ingram College
- McGill
- McTyeire (Branscomb Front Desk)
- Tolman
Centennial – Zeppos College Front Desk:
- Nicholas S. Zeppos College
- Rothschild College
Blakemore and Branscomb – Branscomb Front Desk:
- Blakemore
- Lupton
- Scales
- Stapleton
- Vaughn
Highland Quad – Lewis Front Desk:
- Chaffin
- Lewis
- Mayfield
- Morgan
Village at Vanderbilt – Branscomb Front Desk through Sunday, August 18; Hank Ingram Front Desk beginning Monday, August 19
- Townhouses
- South Tower
Commons – Hank Ingram Front Desk
Residential College C -TBA
Commodore Cards
Please ensure that you have activated your Mobile Commodore Card prior to your arrival or are in possession of your Commodore Card if you do not have mobile credentials. Instructions for activating your Mobile Commodore Card are available here. If you have lost your Commodore Card or do not own a smartphone/have a compatible device, please contact the Card Office at 615-322-2273 or commodorecard@vanderbilt.edu. Commodore Cards are required for entry into all residence halls.
Package Pick-Up Information
Please visit the Mail Services website for details.
Unloading Areas – Upper-Division and Transfer Students
All unloading areas have a 30-minute limit. Students must move their vehicles to designated student parking immediately after unloading. Questions regarding parking locations should be directed to Parking Services. All unloading areas are available through Sunday, August 18 unless noted. Students are encouraged to review the campus maps linked below for visuals of traffic patterns and unloading areas. No unloading in spaces/areas marked as reserved/accessible parking.
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Campus Move-In Maps
General Maps:
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First-Year Student Move-In Maps:
Route to Staging Areas (Saturday, August 17)
Upper-Division & Transfer Move-In Maps:
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Local Hotels
If you were not approved to move in early or arrive prior to your move-in date, we have linked several area hotels here.