2024 Move In

Important Move-In Dates

Ingram Center Fall Bridge Program Participants:  Tuesday, August 13

• All incoming first-year and transfer student athletes are required to participate in the Ingram Center Fall Bridge Program which begins on Tuesday, August 13.

First-Year International Students:  Wednesday, August 14

• All incoming first-year international students are required to participate in International Student Orientation which begins on Thursday, August 15.  U.S. citizens living abroad who opt to participate in International Student Orientation are permitted to move in on Wednesday, August 14.

Transfer International Students Participating in International Student Orientation:  Wednesday August 14

• International Student Orientation is optional for incoming international transfer students.  Students who do not sign up to participate should plan to move in during scheduled transfer student move in on Friday, August 16.

Move Crew Participants (Continuing Upper-Division Students Only):  Thursday, August 15

• Move Crew Information

Transfer Students:  Friday, August 16

First-Year Students:  Saturday, August 17

Continuing Upper-Division Students: Sunday, August 18

• Continuing upper-division students residing in Nashville or other communities over the summer months must ensure their summer lease/sublet extends through Sunday, August 18.  We are not able to accommodate early move-in requests due to early lease end dates.

Greek House Residents:  Please connect with Greek Life regarding move in.

Early Arrival Check-In Information (Pre-Approved Students Only)

All pre-approved early arrivals should report to the designated key pick up locations indicated below. NOTE:  Students residing in on-campus summer housing in Warren and Moore Colleges or the Academic Intern Housing Program should follow provided email instructions regarding moving to fall housing assignments as key pick up locations may vary.

IMPORTANT:  Incoming first-year and transfer students must activate their Mobile Commodore Card prior to arriving on campus as you will need your card in order to access your residence hall.  Instructions for activation are available here.

First-Year Students:

• Hank Ingram Front Desk

Ingram Center Bridge Program Participants:

• Magnolia Circle Tent (Information sent directly from Athletics)

International First-Year Students:

• Arriving on/before Tuesday, August 13: Hank Ingram Front Desk
• Arriving on Wednesday, August 14:  Commons Center
• Arriving Thursday, August 15 or Friday, August 16:  Hank Ingram Front Desk

Incoming Transfer and Continuing Upper-Division Students:

• Arriving on/before Wednesday, August 14:  Branscomb Front Desk*
  • NOTE:  Village at Vanderbilt Residents should report to the Hank Ingram Front Desk
• Arriving Thursday, August 15 or later:  Designated check-in front desk (listed below under General Information)
  • Notice for Village at Vanderbilt Townhouses and South Tower Residents: Due to first-year student move in on Saturday, August 17 between 7 AM and 12 PM noon, Village at Vanderbilt residents are not permitted to move in until after 12 PM noon.

Continuing Upper-Division Greek House Residents:

• Please reach out to Greek Life at 615-322-2048

Incoming First-Year Students (Saturday, August 17)

First-year student move-in is scheduled for Saturday, August 17, 2024. Prior to August 17, we will be preparing the halls for your arrival and as a result, will not be able to accommodate early move-in requests.  Pre-approved early arrivals should proceed to the locations indicated above for check-in and key pickup.

When students are emailed their room assignment information on Thursday, August 1, they will also receive a specific move-in time between 7AM and 12PM.  In addition, first-year students will receive a packet of materials in the mail in early August which will include items for move in – a designated house rear view mirror hang tag, a key release card, and a star sticker (used if you plan to arrive via rideshare, taxi, or shuttle).

To provide a positive and efficient move-in experience, we carefully manage the process.  It is extremely important to follow the directions outlined below.  You should NOT report directly to your assigned house.  As you arrive to the Ingram Commons, all vehicles will be directed to their designated Staging Areas where room keys are distributed, and vehicles are held until escorted to the houses for unloading.

All Staging Areas are accessed from Edgehill Avenue.  As you approach the Ingram Commons, signs will be displayed and staff will be available to direct you to the proper location.  Please be sure to follow the posted signs rather than GPS directions as you approach campus.  Please note that if you are arriving to campus via 31st. Ave. S/Blakemore Ave./Wedgewood Ave., there is NO access to the staging areas from 18th Ave. S.  All vehicles arriving from this direction should approach the staging areas from 16th Ave. S.

Route to Staging Areas (Saturday, August 17)

Move-In Directions for Saturday, August 17:

1. Please report to your Staging Area at least 15 minutes prior to your assigned move-in time.
2. Once at the Staging Area, you will be issued your assigned room key. Please be sure to have your completed Key Release Card with you.  If you forget your card, one can be provided in the Staging Area.  Please do NOT leave your Staging Area without your room key.
3. After receiving your room key, you will be escorted to your house to unload your vehicle. Please work in collaboration with the student volunteer Move Crew to unload your vehicle as quickly and safely as possible.  It is extremely important that the driver remains with the vehicle.
4. Once your vehicle is unloaded, the driver will be directed to long-term parking in the Terrace Place Garage. A shuttle will be available to provide transport from the garage back to the Ingram Commons.

IMPORTANT RIDESHARE INFORMATION:  If you are arriving to the staging area by rideshare, taxi, or shuttle, please be sure to place the star sticker mailed in your housing packet over the driver information on your hangtag.  This will ensure that you get routed to the correct drop off location for rideshare, taxis, and shuttles.

Rideshare Hangtag Example

First-Year Student Mail and Package Information

First-year students will receive their specific mailbox number in their room assignment email on Tuesday, August 1.

Specific information regarding the shipping of packages and package distribution/pick up can be found here.

First-Year Student Deliveries

Deliveries are not permitted during the move-in process.  If you are arranging with a delivery service, please schedule a time after Saturday, August 17 at 1PM.  Delivery vehicles will not be permitted to enter the Ingram Commons until this time.

Additional Move-In Information

Additional first-year student move-in information can be found here.

Continuing Upper-Division Students

Upper-division residence halls open on Sunday, August 18, 2024. Prior to opening, we will be preparing the halls for your arrival and as a result, will not be able to accommodate early move-in requests for students who are not part of a pre-approved early arrival group. Continuing upper-division students residing in Nashville or other communities over the summer months must ensure their summer lease/sublet extends through Sunday, August 18.  We are not able to accommodate early move-in requests due to early lease end dates.  Please plan your travel to Nashville accordingly.

If you plan to arrive to campus after Wednesday, August 21, please email Housing and provide your anticipated arrival date.

Upon arrival to campus, please report to your designated front desk to check in and pick up your room key.  All students are required to pick up their room key.  Check-in desks are listed below.

Incoming Transfer Students (Friday, August 16)

Transfer student move in is scheduled for Friday, August 16, 2024. Students will be provided with a specific afternoon move-in time with their room assignment information. Move-in times will range from 1 PM until 3:30 PM and students should report to the check-in location at that time. Room assignment information will be emailed to all incoming transfer students on or before August 9, 2024. Prior to move-in, we will be preparing the halls for your arrival and as a result, will not be able to accommodate early move-in requests. Please plan your travel to Nashville accordingly.

Please be sure that you have activated your Mobile Commodore Card prior to your arrival on campus. Instructions for activation are available here.

More incoming Transfer student housing information can be found here.

Transfer Move-In Map

General Information

CHECK-IN Desks

NOTE:  If you are an approved early arrival, please review the information in the Early Arrival Information section above regarding key pick-up locations.

Branscomb Front Desk:

• Cole
• Lupton
• McTyeire
• Scales
• Stapleton
• Tolman
• Vaughn

E. Bronson Ingram College Front Desk:

• E. Bronson Ingram College
• McGill
• Oliver C. Carmichael College

Hank Ingram Front Desk:

• All Commons Houses
• Village at Vanderbilt South Tower
• Village at Vanderbilt Townhouses

Kissam Center Front Desk:

• Moore College
• Warren College

Lewis Front Desk:

• Chaffin
• Lewis
• Mayfield
• Morgan

Zeppos College Front Desk:

• Blakemore House
• Nicholas S. Zeppos College
• Rothschild College

Commodore Cards

Please ensure that you have activated your Mobile Commodore Card prior to your arrival or are in possession of your Commodore Card if you do not have mobile credentials.  Instructions for activating your Mobile Commodore Card are available here.  If you have lost your Commodore Card or do not own a smartphone/have a compatible device, please contact the Card Office at 615-322-2273 or commodorecard@vanderbilt.edu.  Commodore Cards are required for entry into all residence halls.

Package Pick-Up Information

Please visit the Mail Services website for details.

Unloading Areas – Upper-Division and Transfer Students

All unloading areas have a 30-minute limit.  Students must move their vehicles to designated student parking immediately after unloading.  Questions regarding parking locations should be directed to Parking Services.  All unloading areas are available through Sunday, August 18 unless noted.  Students are encouraged to review the campus maps linked below for visuals of traffic patterns and unloading areas.  No unloading in spaces/areas marked as reserved/accessible parking. Vehicles blocking the flow of traffic are subject to removal.

Alumni Lawn Residents:

• Cole, McGill, & Tolman:
  • Unloading Areas:
    • Students residing in these residential buildings will have access to West Side Row/Cole Alley to unload their belongings between 7AM – 11PM daily through Tuesday, August 20.  Vehicles should pull off in marked locations for unloading.  Vehicles must NOT block the flow of traffic and must be relocated immediately after unloading to designated student parking.  Any vehicles impeding the flow of traffic are subject to removal.
    • Vanderbilt Place bike lane (in front of Beta Theta Pi).  Vehicles must not block traffic turnaround in the Sarratt Circle.
• E. Bronson Ingram College:
  • Unloading Areas:
    • Students can unload vehicles in the 23rd Ave. extension circle and in the area behind the college parallel to West End Ave.  Vehicles must NOT block the flow of traffic and must be relocated immediately after unloading to designated student parking.  Any vehicles impeding the flow of traffic are subject to removal.
      • IMPORTANT:  Vehicles should not block the loading dock.
• McTyeire:
  • Unloading Area:
    • Lot 40 (U-Club Lot) – Designated marked parking spaces
      • NOTE:  Space is limited so please be sure to relocate your vehicle immediately after unloading.

Carmichael College, Rothschild College and Zeppos College and Greek House Residents:

• Unloading Area:
  • Students residing in these residential buildings will have access to the West End Neighborhood (24th Ave. S and Kensington Ave.) to unload their belongings between 7AM – 11PM daily through Tuesday, August 20.  Vehicles must NOT block the flow of traffic and must be relocated immediately after unloading to designated student parking.  Any vehicles impeding the flow of traffic are subject to removal.
  • Vehicles must enter at Vanderbilt Place and 24th Ave. S.  Vehicles are not permitted to enter 24th Ave. S via West End Ave.
    • No vehicles are permitted to unload in the Zeppos College archway along 25th Ave. or in the fire lane in front of Zeppos and Rothschild Colleges.

Blakemore

• Lot 298A directly in front of Blakemore House.

Branscomb Residents:

• Lupton and Vaughn Resident Unloading Areas:
  • Branscomb Circle
  • Vanderbilt Place Bike
    • NOTE:  Vanderbilt Place must maintain two-way traffic flow.  No stopping/unloading along the south side of Vanderbilt Place (Branscomb side of the road).
• Scales Residents Unloading Area:
  • Designated paid parking spaces on 24th Ave. S next to the Scales side entry are available for unloading.
• Stapleton Residents Unloading Area:
  • Lot 40 (U-Club Lot)
    • NOTE:  Space is limited so please be sure to relocate your vehicle immediately after unloading.

Highland Quad Residents:

• Chaffin, Lewis, Mayfield & Morgan Resident Unloading Area:
  • Highland Quad Access Road:  Entry to the access road is off 24th Ave. S between Children’s Way and Pierce Avenue next to the West Garage. The entrance is marked with a black Highland Quad flag.  Vehicles can unload behind Mayfield, in the Morgan Circle, and behind Chaffin (next to the 25th Ave. Garage).  Vehicles must NOT block the flow of traffic along the access and must be relocated immediately after unloading to designated student parking.  Any vehicles impeding the flow of traffic are subject to removal.
    • Access road will be available through Tuesday, August 20
  • Lot 24 located behind Chaffin/Lewis along 24th Ave. S.  Do not block the trash and cardboard dumpsters.

Village at Vanderbilt Residents:

• South Tower Unloading Area:
  • Village Garage (entry and exit off South Drive).  Maximum height for entry into the garage is 6’5″.  Larger vehicles and vehicles with roof attachments should not enter the garage.
• Townhouse Area:
  • Lot 134 located in the middle of the Townhouses.

Warren & Moore Residents:

• Moore Unloading Area:
  • Lot 3
    • Between Thursday, August 15 and Sunday, August 18 ONLY:  Designated diagonal spaces in lot 3.
• Warren Unloading Area:
  • Lot 4
  • Kissam Center Parking Garage:  Students must NOT unload in any designated/marked reserved spaces in the garage.  Maximum height for entry into the garage is 9’6″.  Larger vehicles and vehicles with roof attachments should not enter the garage.

Campus Move-In Maps

First-Year and Transfer Student Move-In Maps:

Route to Staging Areas (Saturday, August 17)

Transfer Move-In Map

Upper-Division Buildings Traffic Patterns and Unloading Areas:

E. Bronson Ingram, Moore and Warren Colleges Move-In Map

Highland Quad Move-In Map

• Includes Chaffin, Lewis, Mayfield & Morgan

Village at Vanderbilt Move-In Map

West End Neighborhood Move-In Map

• Includes Branscomb, Carmichael, Cole, Greek Houses, McGill, McTyeire, Rothschild, Tolman & Zeppos

Local Hotels

If you were not approved to move in early or arrive prior to your move-in date, we have linked several area hotels here.

PLEASE CHECK BACK FREQUENTLY FOR UPDATES.
IF YOU HAVE QUESTIONS PLEASE EMAIL US AT HOUSING@VANDERBILT.EDU.