Donation Drive in Residence Halls Policy
Office of Housing and Residential Experience – Donation Drive in Residence Halls Policy
Carefully read all the guidelines below. Failure to comply may stall or terminate the drive.
OHARE will permit student organizations to set-up collection boxes at the central information desk in each residential area: Warren|Moore, E. Bronson Ingram, CTE, BQ, Lewis, Hank Ingram, and Blakemore.
Only one organization at a time may set-up and operate a collection for a one week period only, Monday morning through Sunday evening. The sequence of groups will be on a first come, first served basis.
The student group must provide contact information (including cell phone) for a representative in charge of the operation. The group must provide a plan for monitoring collection boxes and collecting donated items. In the event boxes overflow, OHARE will contact the representative to arrange a pick-up of donated items. If there is no response within 24 hours, the items will be discarded.
The student organization must submit a flyer to the Facilities Management Office in Branscomb #1106 one full week prior to the start of the donation drive. The flyer should include information about the dates of the drive, the sponsoring student organization and the target charity. After approval, the organization may post the flyers in residence halls on bulletin boards only. Additionally, signage for collection containers is limited to the container itself.
No collections will be approved during the exam period, because this is reserved for OHARE’s Annual Closing Collection.
Failure to comply with all the guidelines above will cause the drive to be suspended or terminated. Unapproved collection containers will be removed immediately from residence halls.
A word of advice: Be sure to select a reputable charity. Several years ago, student groups raised funds for an organization that went bankrupt under suspicious circumstances.
To obtain approval to have a collection in the residence halls, complete the Donation Drive Registration form in Anchor Link. If you have questions or need additional information, call or email Toi Batson in the Facilities Management Office at (615) 322-2965 or toi.f.batson@vanderbilt.edu.