Welcome to SkyVU in Review – a brief summary of features, announcements, tips & tricks and other updates for Vanderbilt’s Oracle Cloud system and related processes.

Oracle Cloud Updates

New Catalog Suppliers Added

Three new suppliers have been added to the Aquiire catalog:

• Thomas Scientific, which offers more than 1,000 laboratory supply items; and
• MSC Industrial Supply and Consolidated Electrical Distributors (CED), who specialize in maintenance, repair and operating supplies.

Reporting Updates

The following reports were recently updated:

• The HCM Verification Report now includes all date-effective rows of an employees costing record.

• A new HCM Cost Allocation Plan combines assignment and element level reporting in one report and is now available in the Departmental Playbook.

These reports were reviewed during the most recent HCM Specialist user group meeting – click here to review the session recording.

In Focus

Prepare for FY19 Year End: Purchase Order Renewals

The Procurement Services team is beginning the renewal process for blanket purchase orders and service/maintenance agreements that are due to expire on or about June 30, 2019.

A new Open Blankets (FY19) report has been added to the Departmental Playbook to assist Financial Unit Managers with identifying such purchase orders in their areas that will require renewal. 

Renewal Process Instructions

Procurement Requesters and Financial Unit Managers will receive a follow-up email with additional information and instructions.  In addition, PO renewals will be discussed this week’s Procure-to-Pay user group webinar on Friday 5/24 at 9a (click here to register).

Tip of the Week

New Link to Get Help and Known Issues

An additional link to the website has been added to the Oracle Cloud Tools menu. Users may now use this icon to quickly open the website and access support using the following pages:

• The Known Issues List page provides information on system issues impacting our environment along with any recommended next steps and/or workarounds; and
• The Get Help page provides contact information for the Oracle Cloud functional teams.  Users should consult this list when encountering an issue while using Oracle Cloud to ensure questions are routed to the appropriate team for support.

Direct links to these pages are also available via the Guide Me tab in Oracle.

New and Updated Resources

General Resources

• Creating and Submitting an Oracle Expense Report (updated 05/19/2019)
• Getting Started Guide: Oracle Fusion Expenses Mobile App (updated 05/19/2019) 

Finance Resources

• Finance recently posted the following on their website:
  • FY19 Year End Close Calendar
  • FY19 Year End Close Schedule

HCM Resources

• Payroll recently posted the following on their website:
  • Payroll Calendar

Announcements

Upcoming User Group Meetings

May 2019

• Thu 5/23, 1:00-2:30 PM: Grants & Contracts Users (Furman 114)
• Fri 5/24, 9:00-9:30 AM: Procure-to-Pay (online webinar)

June 2019

• Thu 6/13, 1:00-2:30 PM: Financial Unit Managers (Furman 114)
• Fri 6/14 and 6/28, 9:00-9:30 AM: Procure-to-Pay (online webinar)
• Thu 6/20, 1:00-2:30 PM: HCM Specialists (Furman 114)
• Thu 6/27, 1:00-2:30 PM: Grants & Contracts Users (Furman 114)

Available recordings of prior meetings are available via our GoToWebinar SkyVU User Group channel.  Upon selecting a webinar, you should register using your Vanderbilt email address on the right side of the registration window.