New Clients and New Projects

Mass Spectrometry Analysts at Vanderbilt University

Welcome to the CIT!

Our staff have over 30 years of combined experience in the field and look forward to assist you with your next research project utilizing cutting edge instrumentation and analytical resources. Vanderbilt University uses Agilent’s iLab system as a shared resource management system.

To initiate a new project with the CIT, please see our step-by-step guides below.

Internal Clients (VU)

External Clients (VUMC)

External Clients (all others)

Internal Clients (Vanderbilt University)

Step 1: Contact Us
A) Submit a Project Request (Fastest)

If you need results fast, jump-start the conversation by sending a project request via Vanderbilt’s iLab interface. Sending a request in iLab helps us gather vital project information and allows us to get started more quickly. Refer to Step 2 if you do not have an iLab account.
.

B) Contact Us for a Consultation

If you are unsure if molecular omics analysis is the correct approach for your project or if you need to gather more information, please contact us directly. We are enthusiastic to provide you with detailed information about the services we offer.
Step 2: Get Set Up in iLab
If you already have an iLab account, please jump to Step 3.

If you do not yet have an iLab account, you can request it here:
https://www.vanderbilt.edu/cores/Setting_Up_an_iLab_User_Account_Guide.pdf
Or request assistance from the iLab Help portal:
https://help.ilab.agilent.com/35322-getting-started/325013-registering-with-ilab

You will need your VUnet ID to log in and complete the request. The account should be set up within 24-48 hours. For questions, please email coresvu@vanderbilt.edu or contact ilab-support@agilent.com at 617-297-2805 or 1-800-690-2957.

An iLab user guide and training dates can be found here:
https://www.vanderbilt.edu/cores/iLab_user_guides_and_forms.php
This guide may be especially useful for PIs and Lab Managers for tasks such as adding users to their labs and granting users access to funding.

Additionally, iLab Training courses are offered on the 2^nd and 3^rd Friday of every month in 710 Baker Building between hours 10-11am. If these dates and times do not work then, complete the form https://www.vanderbilt.edu/cores/iLab_training_registration.php to request another date/time.
Step 3: Request Access to the CIT Landing Page
After you have set up an iLab account, you will also need to request access to the Center for Innovative Technology’s iLab landing page:
https://vanderbilt.corefacilities.org/sc/4369/vanderbilt-center-for-innovative-technology-cit-core/?tab=about
Step 4: Request CIT Services in iLab
Service Request

To start a new project, please submit a service request in for mass-spectrometry analysis or high-content microscopy in iLab. This will allow us to collect vital project information and start work on your project more quickly.

Our Mass Spectrometry-Based Omics project request in iLab includes a Project Summary form and a Sample Submission form. Please only complete the yellow sections of the Project Summary form. If possible at this stage, please also complete Sample Submission form and upload it. Note that we cannot begin to process samples unless you have uploaded your completed form and uploaded it at the time you submitted your service request in iLab or as a separate attachment to your new project in iLab (instructions included).

You can also download our Project Summary Form here:
https://vanderbilt.box.com/shared/static/cayjpw743i4gorf67xd322fac24h8dml.docx

And You can download our Sample Submission Form here:
https://vanderbilt.box.com/shared/static/68e7n4aj4klwh0vpwuv623biifr81zgn.xlsx
Step 5: Review and Approve the Service Quote
Once you have submitted a service request, the CIT will review the information provided, help you finalize the Project Summary form, and provide you with a detailed service quote for your project. The Project Summary will briefly outline your experiment, clarify your project goals, as well as list the CIT’s deliverables and requirements.
Step 6: Review Sample Handling & Storage Guidelines
In order to generate the highest quality data and observe the most complete metabolite profile in your samples, metabolomics samples need to be appropriately handled and stored. We have assembled a short guide to assist you with this: Metabolomics Sample Storage and Handling
Step 7: Document, Schedule, and Submit Samples
If you haven’t already done so in Step 3, now is the time to complete our Sample Submission form and upload it to your project in iLab (instructions included). Note that we cannot begin to process samples unless you have uploaded your completed Sample Submission form.
Download the form here:
https://vanderbilt.box.com/shared/static/68e7n4aj4klwh0vpwuv623biifr81zgn.xlsx

If you would like to deliver your samples in-person, the CIT is located in Stevenson Center, building 5, rooms 5401 and 5405 (see Google map below). It is best to let us know in advance that you plan to bring over samples.

F.A.Q.

How do I get access to the Vanderbilt iLab system?

VU Investigators
Instructions to set up a new user account in iLab can be found here.
If you have any trouble registering for your iLab account, please contact the iLab team at Vanderbilt (coresvu@vanderbilt.edu) or contact ilab-support@agilent.com at 617-297-2805 or 1-800-690-2957 for assistance.

VUMC Investigators
Instructions to set up a NEW user account in iLab can be found here. Please note that VUMC investigators are required to set up a separate account for use of VU shared resource services. To update a billing number, please complete this form.
For additional assistance, please contact vumccores@vumc.org (Office hours: Thursdays 10:00 AM to 11:00 PM)

How do I find the CIT in iLab?

Access the CIT via iLab for VU collaborators: VU iLab

Access the CIT via iLab for VUMC collaborators: VUMC iLab

Is there a user manual for iLab?

Account Setup Manual for internal iLab users: https://www.vanderbilt.edu/cores/Setting_Up_an_iLab_User_Account_Guide.pdf

Account Setup Manual for external iLab users: https://www.vanderbilt.edu/cores/External_Users_Setting_Up_an_iLab_User_Account_Guide.pdf

PI/Lab Manager Manual for iLab (e.g., add users and funding access to your lab): https://www.vanderbilt.edu/cores/PI_Lab_Manager_iLab_User_Guide.pdf

General Manual for iLab users: https://www.vanderbilt.edu/cores/iLab_user_guides_and_forms.php

Does Vanderbilt offer iLab training?

iLab Training is offered on the 2^nd and 3^rd Friday of every month in 710 Baker Building between hours 10-11am. If these dates and times do not work then, complete the form https://www.vanderbilt.edu/cores/iLab_training_registration.php to request another date/time.

How can I get assistance with the iLab system?

Please contact your department’s iLab administrator, the VU Cores team, or contact ilab-support@agilent.com at 617-297-2805 or 1-800-690-2957 if you need help with the iLab system.

For assistance with your VUMC iLab account, please contact VUMCcores@vumc.org

To get assistance directly from Agilent, please submit a support ticket: https://agilent-ilab.na1.teamsupport.com/createticket

For Agilent assistance with setting up an iLab account: https://help.ilab.agilent.com/35322-getting-started/325013-registering-with-ilab

Do you have a sample submission form?

Yes, we do and you can download it here: https://vanderbilt.box.com/shared/static/68e7n4aj4klwh0vpwuv623biifr81zgn.xlsx

Note that we cannot begin to process samples unless you have uploaded your completed form to your project in iLab (instructions included).

Go to VU’s iLab

External Clients (Vanderbilt University Medical Center)

Step 1: Contact Us
A) Submit a Project Request

If you need results fast, jump-start the conversation by sending a project request via VUMC’s iLab interface. Sending a request in iLab helps us gather vital project information and allows us to get started more quickly.
.

B) Contact Us for a Consultation

If you are unsure if molecular omics analysis is the correct approach for your project or if you need to gather more information, please contact us directly. We are enthusiastic to provide you with detailed information about the services we offer.
Step 2: Get Set Up in iLab
If you already have a VUMC iLab account, but have not previously used VU resources, you will need to submit the appropriate form https://www.vanderbilt.edu/cores/iLab_forms-VUMC_users.php to gain access to the VU account (instructions are outlined here https://www.vanderbilt.edu/cores/Setting_Up_an_iLab_User_Account_Guide.pdf).

If you do not yet have an iLab account, you can request it here:
https://www.vumc.org/oor/ilab-solutions-registration-instructions
Or directly from ilab (Agilent):
https://help.ilab.agilent.com/35322-getting-started/325013-registering-with-ilab

You will need your VUnet ID to log in and complete the service request. For questions, please email vumccores@vumc.org.

An iLab user guides for VUMC and VA investigators can be found here:
https://www.vumc.org/oor/ilab-user-support-user-guides-users-vumc-core-groups
Step 3: Request Access to the CIT Landing Page
After you have set up an iLab account, you will also need to request access to the Center for Innovative Technology’s iLab landing page:
https://vanderbilt.corefacilities.org/sc/4369/vanderbilt-center-for-innovative-technology-cit-core/?tab=about
Step 4: Request CIT Services in iLab
To start a new project, please submit a service request in iLab. This will allow us to collect vital project information and start work on your project more quickly.

Our Mass Spectrometry-Based Omics project request in iLab includes a Project Summary form and a Sample Submission form. Please only complete the yellow sections of the Project Summary form. If possible at this stage, please also complete Sample Submission form and upload it. Note that we cannot begin to process samples unless you have uploaded your completed form and uploaded it at the time you submitted your service request in iLab or as a separate attachment to your new project in iLab (instructions included).

You can also download our Project Summary Form here: https://vanderbilt.box.com/shared/static/cayjpw743i4gorf67xd322fac24h8dml.docx

And You can download our Sample Submission Form here: https://vanderbilt.box.com/shared/static/68e7n4aj4klwh0vpwuv623biifr81zgn.xlsx

.
Step 5: Review and Approve the Service Quote
Once you have submitted a service request, the CIT will review the information provided, help you finalize the Project Summary form, and provide you with a detailed service quote for your project. The Project Summary will briefly outline your experiment, clarify your project goals, as well as list the CIT’s deliverables and requirements.
Step 6: Review Sample Handling & Storage Guidelines
In order to generate the highest quality data and observe the most complete metabolite profile in your samples, metabolomics samples need to be appropriately handled and stored. We have assembled a short guide to assist you with this: Metabolomics Sample Storage and Handling
Step 7: Document, Schedule, and Submit Samples
If you haven’t already done so in Step 3, now is the time to complete our Sample Submission form and upload it to your project in iLab (instructions included). Note that we cannot begin to process samples unless you have uploaded your completed Sample Submission form.
Download the form here:
https://vanderbilt.box.com/shared/static/68e7n4aj4klwh0vpwuv623biifr81zgn.xlsx

If you would like to deliver your samples in-person, the CIT is located in Stevenson Center, building 5, rooms 5401 and 5405 (see Google map below). It is best to let us know in advance that you plan to bring over samples.

For on-campus deliveries, please use the following address:

Center for Innovative Technology
7300 Stevenson Center Lane
Nashville, TN 37235

External Clients (all others)

Step 1: Contact Us
Contact Us for a Consultation

If you need results fast, jump-start the conversation by sending us a completed Project Summary (complete the yellow sections only). This helps us gather vital project information and allows us to get started more quickly.

You can download our Project Summary Form here: https://vanderbilt.box.com/shared/static/cayjpw743i4gorf67xd322fac24h8dml.docx

If you are unsure if molecular omics analysis is the correct approach for your project or if you need to gather more information, please contact us directly. We are enthusiastic to provide you with detailed information about the services we offer.
Step 2: Get Set Up in iLab
If you do not yet have an iLab account, you view the step-by-step guide for external users. Vanderbilt University requires external resource users to complete an agreement, but to move things along more swiftly we advise you create an iLab account while the agreement is processed by the university. Once everything has been approved, your iLab account will automatically become functional.

Agilent/iLab will be able to assist you should any issues with the application arise during the registration process: Contact Agilent/iLab. For questions regarding registration, VU’s iLab system, or the VU Shared Resource Cores, please email coresvu@vanderbilt.edu.

VU has published a guide to managing requests in iLab applicable to all users: Managing Your Requests in iLab
Step 3: Request Access to the CIT Landing Page
After you have set up an iLab account, you will also need to request access to the Center for Innovative Technology’s iLab landing page:
https://vanderbilt.corefacilities.org/sc/4369/vanderbilt-center-for-innovative-technology-cit-core/?tab=about
Step 4: Request CIT Services in iLab
To start a new project, please submit a service request in iLab.

Our Mass Spectrometry-Based Omics project request in iLab includes a Project Summary form and a Sample Submission form. Please only complete the yellow sections of the Project Summary form. If possible at this stage, please also complete Sample Submission form and upload it. Note that we cannot begin to process samples unless you have uploaded your completed form and uploaded it at the time you submitted your service request in iLab or as a separate attachment to your new project in iLab (instructions included).

You can also download our Project Summary Form here:
https://vanderbilt.box.com/shared/static/cayjpw743i4gorf67xd322fac24h8dml.docx

And You can download our Sample Submission Form here:
https://vanderbilt.box.com/shared/static/68e7n4aj4klwh0vpwuv623biifr81zgn.xlsx
Step 5: Review and Approve the Service Quote
Once you have submitted a service request, the CIT will review the information provided, draft a project summary with you, and provide you with a service quote for your project. The project summary will briefly outline your experimental groups and clarify your project goals, as well as list the CIT’s deliverables and requirements.

In addition to the summary and quote, the departmental core manager will provide an External Core Agreement and Addendum for your review and signature. This agreement must be fully executed by both parties before work can commence.
Step 6: Review Sample Handling & Storage Guidelines
In order to generate the highest quality data and observe the most complete metabolite profile in your samples, metabolomics samples need to be appropriately handled and stored. We have assembled a short guide to assist you with this: Metabolomics Sample Storage and Handling
Step 7: Document, Schedule, and Submit Samples
If you haven’t already done so in Step 3, now is the time to complete our Sample Submission form and upload it to your project in iLab (instructions included). Note that we cannot begin to process samples unless you have uploaded your completed Sample Submission form.
Download the form here:
https://vanderbilt.box.com/shared/static/68e7n4aj4klwh0vpwuv623biifr81zgn.xlsx

Please notify us prior to sending samples. Please use the following address:

Center for Innovative Technology
7300 Stevenson Center Lane
Nashville, TN 37235

Guidelines for shipping biological samples from outside the U.S.:

A) UPS
B) FedEx
C) U.S. Customs and Border Protection (CBP) Guidelines for Hand-Carried Samples

Vanderbilt University VAT/TIN:
#62-0476822.

Welcome to the CIT!

Internal Clients (Vanderbilt University)

Step 1: Contact Us

Step 2: Get Set Up in iLab

Step 3: Request Access to the CIT Landing Page

Step 4: Request CIT Services in iLab

Step 5: Review and Approve the Service Quote

Step 6: Review Sample Handling & Storage Guidelines

Step 7: Document, Schedule, and Submit Samples