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Vanderbilt International Office

Vanderbilt International Office

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Safety and Security

International SOS

Study Abroad Risk Assessment Committee

Restricted International Travel

Emergencies

International SOS

Vanderbilt has contracted with International SOS (ISOS) to provide emergency travel assistance and evacuation services for all students, faculty and staff members traveling internationally on Vanderbilt related business. Read a summary of services here.  The ISOS portal provides invaluable pre-departure information on specific locations, including required vaccinations, health and safety information. Students are required to register their travel; faculty and staff will be automatically registered if they use Vanderbilt Travel office to book travel.

How to Register Your Travel

Restricted International Travel

Vanderbilt-sponsored travel (as defined in the Student International Travel Policy) may be restricted in countries for which one or more of the following applies:

  • The U.S. State Department has issued a travel warning;
  • International SOS has rated the country as High Risk or Extremely High Risk;
  • The World Health Organization, Centers for Disease Control or other governmental health agency has information that there are serious disease or other health hazards present that warrant suspension of travel to that country;
  • The Study Abroad Risk Assessment Committee (SARAC) has determined that there are other safety concerns that warrant restriction of travel.

A list of restricted countries/regions can be found here.

The Study Abroad Risk Assessment Committee (SARAC) will review and update the list of restricted travel sites semi-annually based on the criteria listed above.

Requests for Exception to Travel to Restricted Regions

Students who wish to travel to a location included on the restricted travel list or faculty/ staff leading a group of students to a location included on the restricted travel list must submit the appropriate form for “Request for Exception to Travel” to SARAC for review.   Please see the Student International Travel Policy for details and forms. 

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Study Abroad Risk Assessment Committee (SARAC)

Role of the Committee

The Study Abroad Risk Assessment Committee is responsible for authorizing an education or service abroad opportunity that is sponsored by the University or involves University programs when there is a significant health or safety concern.

The Committee is also responsible for deciding whether to suspend an education abroad opportunity when health or safety concerns emerge shortly before a program starts or while it is in progress.

Committee Members

The Study Abroad Risk Assessment Committee is chaired by the Vice Provost for Faculty and International Affairs. The other members of the Committee are the General Counsel, the Vice-Chancellor for Public Affairs, the Assistant Vice Chancellor for Risk and Insurance Management, the Dean of Students, the Associate Director of the Institute for Global Health, the Director of International Clinical & Administrative Initiatives, the Director of Environmental Health and Safety, the Manager of Compliance, and the Director of the Global Education Office, or their designees.

Criteria for Suspension or Cancellation

The Committee is also responsible for deciding whether to suspend an education abroad opportunity when health or safety concerns emerge shortly before a program starts or while it is in progress. Suspension or cancellation of a program will be considered should one or more of the following events occur:

  • Declaration of war between the US against the host country or an adjacent neighbor
  • Declaration of war involving a third country and the country of the program’s location
  • Protracted or indefinite closure of the university where the program is located
  • Inability of the local staff to organize and carry out an academic program outside of the university
  • Disruption of public utilities and/or services
  • Declaration of martial law in the program city or country
  • Significant terrorist activity in the program city or country
  • Wide-spread civil unrest, violence, criminal activity and/or rioting
  • Recommendation for suspension/cancellation by the institution program staff in the host country
  • Travel warning and/or specific directive by the US State Department and/or US Embassy
  • Recommended evacuation by local officials
  • Widespread disease or epidemic
  • Severe weather advisory such as hurricane warnings

The decision to suspend or cancel will be based on information from:
  • The program staff in the host country
  • University officials at the overseas partner university
  • US Embassy officials in the host country
  • ISOS
  • Other officials from US agencies and/or NGOs, as well as the appropriate US State Department Country Desk Officer(s)

In the case of students on CIEE, CET or IFSA Butler, or other provider programs, Vanderbilt University will generally follow the procedures of the program provider, but reserves the right to make an independent decision.

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Emergencies

In the event of an emergency abroad that requires assistance beyond or in addition to what the local authorities can provide, please contact ISOS at +1.215.942.8478 (call collect where available). Vanderbilt's membership number is 11BSGM000066.


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