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Instructor Led Training Courses

Fundamentals of Export Control 
Gain general awareness about export controls and various components that may affect you and your work at Vanderbilt. This includes a general overview of export compliance, information regarding how export controls may affect your work in the areas of international: shipping, procurement, travel, visitors, disbursement, and research collaborations and the penalties associated with export violations. Time is allotted for questions.

Department or Project Specific Training 
Additional training, basic or specific, can be arranged by calling the VEC office at (615) 343-6070.

Online Training

Basics of Export Compliance Presentation
A general overview of export compliance that includes definitions of an export, foreign person, "dual-use" technology, "deemed" exports, defense service, technical data and fundamental research 

Basics of Export Compliance for Biomedical and Health Sciences
A brief overview of export compliance that includes how to identify the most common export control transactions at Vanderbilt and examines the export control responsibilities of all Vanderbilt faculty and staff. 

Export Controls Compliance Review Flow Chart  
This flow chart may be used as general guidance to determine whether or not the research, shipment, export, etc. in question has export control restrictions.

Vanderbilt Export Compliance Flyer 
This flyer may be printed and posted to assist in providing export compliance awareness to Vanderbilt faculty and staff.

Policies and Procedures

Vanderbilt Policy on Compliance with Export Control Law and Regulations
Signed by Chancellor Nicholas S. Zeppos in June 2009.

Best Practices

International Travel Best Practices

If you do not need it, do not take it with you!

  • Laptops, tablets, cellphones, and other electronic devices:
  • Take a 'clean laptop' and a 'burner cell phone': these devices do not include export-restricted hardware, software, data or information (such as VPN software).
  • If a 'clean laptop' is not an option, it is recommended that a  temporary export certification be completed and have copies made for project documentation and personal keeping.
  • Wi-Fi networks are not always secure: safeguard your personal, sensitive, export-controlled, and proprietary information.
  • VEC will assist in analyzing software and hardware on devices to help ensure the item(s) are within export compliance guidelines.
  • Procure item(s) and resources needed for U.S.-sponsored projects within the destination country.
  • Imports:  International  customs broker  service:  Emily Ashworth at  V.Alexander
  • Review protocol to ensure information, items, area, etc. are secured appropriately.
  • Do not take or access your unpublished research, proprietary information, and/or technical data.
  • Once outside of or upon your re-entry to the U.S., your laptop or other items may be subject to search or it may be seized without probable cause, suspicion, or warrant.

Foreign National Visitor Form

Visa Deemed Export Questionnaire 
Use this form when hiring a foreign national on any type of  Visa to ensure compliance with export control rules and regulations.

(Keep a copy of the completed documents for five years past the last date of the visit.)

Foreign Visitor Best Practices

  • Advise, in advance, all areas and individuals affected by this visitor to ensure information, items, area, etc. are secured appropriately. Some situations may require a license from the federal government before a visitor may see a lab, research results, etc.
  • In preparation for a foreign national's visit to Vanderbilt, contact the International Tax Office (ITO) for assistance. ITO will provide a questionnaire for the visitor to complete.  Please allow sufficient time for processing.  Click here to view the questionnaire or you may contact ITO at


Shipping Best Practices

Before each shipment, it is important to consider:

    • What is the item or information? (Is it export controlled?)
    • Where is it going?
    • Who will receive it?
    • What will be the end-use?
    • What is the value?
    • Do I need a carnet or surety bond?

Please email the completed documents to for review 10 business days prior to your international shipment. 

Keep a copy of the completed document for five years past the last date of shipment activity.  For more information regarding these documents, see the Best Practices section below