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Export Compliance > Training

Training

Instructor Led Training Courses

Fundamentals of Export Control 
Gain general awareness about export controls and various components that may affect you and your work at Vanderbilt. This includes a general overview of export compliance, information regarding how export controls may affect your work in the areas of international: shipping, procurement, travel, visitors, disbursement, and research collaborations and the penalties associated with export violations. Time is allotted for questions.

Department or Project Specific Training 
Additional training, basic or specific, can be arranged by calling the VEC office at (615) 343-6070.

Online Training

Basics of Export Compliance Presentation
A general overview of export compliance that includes definitions of an export, foreign person, "dual-use" technology, "deemed" exports, defense service, technical data and fundamental research 

Basics of Export Compliance for Biomedical and Health Sciences
A brief overview of export compliance that includes how to identify the most common export control transactions at Vanderbilt and examines the export control responsibilities of all Vanderbilt faculty and staff. 

Export Controls Compliance Review Flow Chart  
This flow chart may be used as general guidance to determine whether or not the research, shipment, export, etc. in question has export control restrictions.

Vanderbilt Export Compliance Flyer 
This flyer may be printed and posted to assist in providing export compliance awareness to Vanderbilt faculty and staff.

Policies and Procedures

Vanderbilt Policy on Compliance with Export Control Law and Regulations
Signed by Chancellor Nicholas S. Zeppos in June 2009.

Best Practices

International Travel Best Practices

If you do not need it, do not take it with you!

Do...

  • Take a loaner laptop or burner cell phone Maintain "effective control" of your devices
    • Utilize Virtual Private Network
    • Use password systems and personal firewalls
    • Disable Bluetooth
  • Protect your research; back up your data

Don't...

  • Assume Wi-Fi is secure
  • Use internet cafes and untrusted networks
  • Travel with or access any controlled or restricted data

 

It is illegal for U.S. persons to bribe a foreign official. Review the federal  Foreign Corrupt Practices Act (FCPA)  anti-bribery provisions.

You are responsible for securing information that is on your device, both personal and university owned. Once outside the U.S. you do NOT have privacy. Your property may be seized and searched without probable cause. For more resources on international travel, see the International Travel Best Practices section of our website. 

Keep export compliance documents and search results for 5 years past the last date of travel activity.

Please feel free to contact vec@vanderbilt.edu if you have any other questions or concerns.

Foreign Visitor Best Practices

Advise, in advance, all areas and individuals affected by this visitor to ensure information, items, area, etc. are secured appropriately. Some situations may require a license from the federal government before a visitor may see a lab, research results, etc.

In preparation for a foreign national's visit to Vanderbilt, contact the International Tax Office (ITO) for assistance. ITO will provide a questionnaire for the visitor to complete.  Please allow sufficient time for processing.  Click here to view the questionnaire or you may contact ITO at ito@vanderbilt.edu.

Shipping Best Practices

Before each shipment, it is important to consider:

  • What is the item or information? (Is it export controlled?)
  • Where is it going?
  • Who will receive it?
  • What will be the end-use?
  • What is the value?
  • Do I need a carnet or surety bond?

Please email the completed documents to vec@vanderbilt.edu for review 10 business days prior to your international shipment. 

Keep a copy of the completed document for five years past the last date of shipment activity.  For more information regarding these documents, see the Best Practices section below

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