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Export Compliance > Imports & Shipments

FOREIGN SHIPMENTS

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Background

When shipping tangible items outside the U.S., export control regulations may apply. Before each shipment, it is important to consider:

  1. Is the export going to a sanctioned country?
  2. Is the end-user on the Denied Parties List (DPL)?
  3. Is the Export Control Classification Number (ECCN) controlled on ITAR or the EAR?
  4. Is the intended end-use prohibited?
  5. Is the item a chemical, biological agent, or hazardous material?

You may be required to obtain a license from the federal government for your export and in some situations, a license may not be granted. Allow adequate time for review and a determination as the process can take months.


The Export Control Classification Number (ECCN) is a categorization of items that are subject to EAR controls. The ECCN identifies reasons for controls and indicates licensing requirements to certain destinations. If you are unsure of your item’s ECCN, contact the manufacturer and request the information. Alternatively, all ECCNs are listed in the Commerce Control List (CCL) (Supplement No.1 to Part 774 of the EAR).


The U.S. Government restricts the shipping of bacteria, fungi, toxin, or virus. For a list of controlled biological agents see the Restricted Biological Agents guide and for a list of controlled chemicals see the Controlled Chemicals guide.

Shipping Process

All shipments should be reviewed to evaluate your export license requirements.

  1. Use export.gov:
    • To determine if your item or material is controlled for export.
    • To perform a restricted parties screening on the individual(s) and associated entity/organization(s) you are shipping to ensure they are not on the Denied Parties List (DPL).
  2. Please complete the International Shipment Export Control Review Form and mail the completed document(including the DPL searches performed) to vec@vanderbilt.edu for review 10 business days prior to your international shipment.
  3. Keep a copy of all completed Documents for five (5) years past the date of shipment activity.

If you have any questions,
Contact vec@vanderbilt.edu, 615-343-2426


Please also contact VEHS if you are planning to ship any biological or harzardouse materials. Contact CTTC if you are planning to ship materials that may have MTA restrictions.

Shipping Vendors

FedEx

FedEx is Vanderbilt's approved international carrier. Please see the Vanderbilt Finance Gold Guide for updated vendor representative contact information.


It is important to note that there may be duties and fees associated with a foreign shipment and it may take several business days to secure the proper information. Please schedule and budget accordingly.

For more guidance on how to ship internationally with FedEx, refer to FedEx About EEI or contact FedEx customer service at 800-247-4747.

V. Alexander

If the shipment requires the expertise of customs broker, V. Alexander is Vanderbilt's approved vendor. Please see the Vanderbilt Finance Gold Guide for updated vendor representative contact information


For more guidance on how to ship internationally with V. Alexander, refer to their website or contanct the vendor representative

United States Postal Service

The Bureau of Industry and Security (BIS) also requires that export controlled items shipped to an entity (company, organization, university, contact, etc.) in the US be reviewed prior  to shipment to ensure they are not being exported to an entity on the Denied Persons Lists (DPL).


It is important to take time to prepare a letter or a package that will be mailed to a foreign country. When mailing to a foreign country exporters may be asked to complete:

For more information on sending items or information internationally, please visit USPS webpage International Mail Delivery Services. In addition, the USPS Publication 613 "Shipping International Packages" is available at USPS locations as a resource. To contact a Vanderbilt Post Office please click here.


Some international mail shipments may not require a specific form. However, the individual mailing the letter or package is still responsible to ensure compliance with export control laws and regulations.


In addition, all international mail exports should be reviewed prior to shipment to ensure they are not being exported to an entity or individual on the Denied Party Lists (DPL).

SPA > Export Compliance > Imports & Shipments

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