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Suggested Best Practice is to keep export documentation for five years past the last activity relating to that export.

 

Visa Deemed Export Questionnaire

Use this form when hiring a foreign national on an H1-B Visa to ensure compliance with I-129 rules and regulations.

 

Export Controls Compliance Review Flow Chart

This flow chart may be used as general guidance to determine whether or not the research, shipment, export, etc. in question has export control restrictions.

Vanderbilt Export Compliance Flyer

This flyer may be printed and posted to assist in providing export compliance awareness to Vanderbilt faculty and staff.

International Travel Questionnaire

This form may be used to document travel outside the U.S. It is important to plan ahead and think about what is being exported (laptop, equipment, information, technical data, etc.), where you are going, who you are visiting, who you will be meeting with, etc.

Temporary Export Certification

This form may be used to document the export or a temporary export of equipment under a license exception or an export license. By filling out and signing the Temporary Export Certification, you are requesting to temporarily export your laptop computer, PDA, cell phone, data storage devices and encrypted software, and certifying that you will comply with the terms and conditions specified.

Foreign National Visitor Form

This form may be used as documentation to record a foreign national who will be visiting your department, office, lab, institute, etc. It is important to show due diligence in documenting collaborations with foreign parties (individuals and entities). Recording Denied Party List (DPL) screens, why they are visiting, what they will have access to, etc.

International Shipment Export Control Review Form

This form may be used to document a physical export or information or items outside the U.S. This would be an export where the information or items leave your physical control (i.e. shipment is sent via a carrier to a non-U.S. destination). It is important to show due diligence in documenting physical exports to foreign countries, parties (individuals and entities), etc.. Recording Denied Party List (DPL) screens, why they are receiving, what the end-use is of the exported item or information, etc.

Commercial Invoice

This form may be used to assist in the documentation of a physical export (shipment) to an international country.

 


 

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Recent News

ISU Grad Student Accused of Trying to Sell Military Secrets to China

OFAC Issues Amended Sudan General License No. 1A

Commerce Dept Announces Expansion of Export Restrictions on Russia

Hold on Issuance of Licenses to Russia

Since March 1, 2014, BIS has placed a hold on the issuance of licenses that would authorize the export or reexport of items to Russia. BIS will continue this practice until further notice.

Since March 27, 2014, the Department of State has placed a hold on the issuance of licenses that would authorize the export of defense articles and defense services to Russia.  State will continue this practice until further notice.

BIS Issues 45 FAQs on Export Reform

Export Compliance Resources

ListVUe   For assistance using ListVUe, please email ocra@vanderbilt.edu

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