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Automating Material Transfer Agreements
In the spring of 2014, Vanderbilt University launched MTAShare, an automated system for managing and processing Material Transfer Agreements. Watch the short video below and then click here to see the benefits of this automated system and learn about future phases.
Four Types of MTAs processed
|MTAs with Not-for-Profits||MTAs with Industry|
Vanderbilt researchers sending materials to an academic or not-for-profit institution are now to use our automated system, MTAShare. MORE.
For-profit companies wanting to receive materials from Vanderbilt should contact CTTC to request a Non-Exclusive Materials License Agreement. MORE.
For now, Vanderbilt researchers receiving materials from an academic or not-for-profit institution should continue to submit the MTA to CTTC. Processing will soon be converted to MTAShare. MORE.
Vanderbilt researchers receiving materials from a for-profit company should submit the MTA to CTTC. Such MTAs often have more restrictive terms and conditions and require more careful negotiations. MORE.
The Need for Material Transfer Agreements
A Material Transfer Agreement ("MTA") is a binding, legal contract that governs the transfer of one or more materials from the owner to an institution (for-profit or non-profit) for researchpurposes. An MTA addresses such issues as ownership of the transferred materials and of modifications and derivatives made by the recipient, confidentiality of information related to the materials, and rights to inventions and research results, including publications.
CTTC is responsible for review and approval of MTAs for all materials coming into VU labs for research (non-clinical trials) purposes and for certain outgoing materials as well. Our office carefully reviews the terms and conditions of MTAs for incoming materials so as not to compromise the institution's academic principles, obligations to funding sponsors, or its financial health.
Important Note on Investigator Obligations
It is the responsibility of the Vanderbilt investigator to keep track of his/her obligations with regard to materials exchanged via MTAs. In particular, the PI must be mindful of restrictions on use of the materials received from third parties, pre-publication review rights of the material providers and rights in new inventions.
Outgoing materials to Non-U.S. Countries:
Instances may arise in which some Vanderbilt research or activities will involve the transfer of technology, information, materials or equipment that are subject to regulation and restriction under federal export control laws. CTTC will perform a Denied Parties Search for all outgoing materials with a destination outside the U.S. If you have a material and are unsure whether the material itself is subject to export control restrictions, contact Vanderbilt Export Compliance (VEC) office which helps faculty and staff navigate and understand the various export control laws and regulations as they relate to their work at Vanderbilt.
The National Institutes of Health (NIH) published its policy statement in the December 23, 1999 Federal Register entitled "Principles and Guidelines for Recipients of NIH Research Grants and Contracts on Obtaining and Disseminating Biomedical Research Resources." These guidelines are intended to help federal grant recipients determine reasonable terms and conditions for making NIH funded research resources available to others and under what terms and conditions NIH funded scientists should receive materials from others. Click here for guidelines.
About The Universal Biological Material Transfer Agreement
March 8, 1995, the National Institutes of Health (NIH) (on behalf of the Public Health Service and the Centers for Disease Control) published the final version of the Uniform Biological Material Transfer Agreement (UBMTA) and a Simple Letter Agreement for the Transfer of Non-Proprietary Biological Material.For institutions, such as Vanderbilt, which have signed the UBMTA Master Agreement, materials can be transferred under the terms of the UBMTA upon execution of an Implementing Letter for the particular transfer.
The Association of University Technologies Managers (AUTM) agreed with NIH that, as a matter of convenience, AUTM will serve as the repository for the signed UBMTA Master Agreements from those institutions wishing to use the UBMTA for some or all of their exchanges of biological materials. AUTM archives the signed Master Agreements in the original form received and will periodically post a listing including: the name of the institution, the name and title of the official signatory, and the date the Master Agreement was signed.The UBMTA is appropriate for most transfers of Vanderbilt materials to other academic recipients.