Guidance regarding the use of new B2 electronic application formset

NIH as well as other sponsors recently announced the use of an updated electronic application formset, ADOBE-FORMS-B2. As such, NIH has reissued parent announcements for the R01, R03, R21 and other mechanisms using this new formset.

How does this affect you for upcoming deadlines and Coeus S2S functionality? There are a number of factors to consider in determining the appropriate formset and solicitation to use. This determination drives the electronic submission method (S2S or Adobe submission).

  • Between now and September 26, 2011, Coeus will support the ADOBE-FORMS-B2 if there are NO outgoing subawards.
  • A Coeus update is scheduled for release on September 26, 2011. This update will allow for all opportunities requesting the B2 formset be submitted S2S (Coeus to Grants.gov).
  • Applications submitted prior to the September 26th update which require the new subaward form must be prepared using the Adobe package (Non-S2S). The complete and final Adobe package should be received as a Coeus narrative attachment following internal receipt guidelines.

How will I know if there is a problem with my opportunity?

  • If a MANDATORY form is not available you will receive the following message:
    This proposal is not eligible for Coeus transmission to Grants.gov because a required form is currently not available. If this is a mandatory Grants.gov submission, you must retrieve this opportunity from Grants.gov.
  • If an OPTIONAL form is not available you will be able to connect to the opportunity but one or more forms may say Not Available. If your opportunity requires the use of a form that is not available – and you need it for your submission - you will have to submit using the Adobe package.

What opportunity should I use for the October5th deadline? In order to meet internal deadlines for the October 5th NIH-R01 deadline, OSP advises the use of the B1 formset for open/active parent announcements. NIH parent deadlines for R01’s R03’s and R21’s can still use the B1 formset through January 7, 2012. The following parent announcements use the B1 formset:

Frequently used active announcements using the B1 formsets
Activity Code(s) Title Announcement Number
R01 Research Project Grant (Parent R01) PA-10-067
R03 NIH Small Research Grant Program (R03) PA-10-064
R21 NIH Exploratory/Developmental Research Grant Program (Parent R21) PA-10-069
Frequently used active announcements using the B1 formsets for use after September 26th
Activity Code(s) Title Announcement Number
R01 Research Project Grant (Parent R01) PA-11-260
R03 NIH Small Research Grant Program (R03) PA-11-262
R21 NIH Exploratory/Developmental Research Grant Program (Parent R21) PA-11-261

For the full announcement from NIH and more details, please see: http://grants.nih.gov/grants/guide/notice-files/NOT-OD-11-096.html