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Policies, Terms, and Conditions

IN THIS SECTION:

Student Accountability
Employer Recruiting Policies
Disclaimer
Privacy Policy


Student Accountability Policy

The Career Center provides programs and services to support students with their individual professional pursuits. As a member of the campus community, we ask that students agree to be accountable for their actions as stated in the Vanderbilt University Community Creed, and engage in behavior that reflects a common set of values: scholarship, honesty, civility, accountability, caring, discovery, and celebration. 

All currently enrolled Vanderbilt undergraduate and graduate students are eligible to participate in campus recruiting. 

Coaching Appointments: Cancellation and Late Arrival

Students arrive on time for scheduled appointments. Students who are unable to keep appointments should cancel at least 24 hours in advance by calling the Center at 615-322-2750. A student arriving more than 10 minutes late for a scheduled appointment without contacting the Center in advance will lose their appointment and need to reschedule. Missed appointments or appointments that are cancelled with less than 24 hours notice may be rescheduled no sooner than two weeks after the original appointment date.

Cancelling an Interview

You may cancel or reschedule an interview through the DoreWays system up to 48 hours (two business days) prior to the interview day. If you are experiencing an emergency, we encourage you to contact the Center via email and phone as soon as your situation allows. If you fail to attend a scheduled interview or cancel within two business days for a reason other than an emergency, your access to DoreWays will be “blocked.” In order to have “full access” status returned, you must arrange a meeting with a representative from the Career Center Employer Relations team and write an email of apology to the company. 

Reneging on Offers

If you have accepted an offer and the employer has confirmed their offer, you should cease all job search activities. If the employer makes a verbal offer, ask for confirmation in writing.

Misrepresentation

Misrepresentation of any information provided to an employer will result in immediate suspension of Career Center services, which includes access to opportunities in DoreWays. 

Employer Recruiting Policies & Guidelines

Employer Recruiting Guidelines 

The Career Center utilizes DoreWays, a web-based recruiting platform, to manage internship and job postings. Opportunities must be career-related internships, research or entry level post-graduation jobs. We do not post fee-based programs, commission only opportunities, blind postings from third-party vendors, or study abroad programs. Please contact the Student Employment Office, www.hireadore.com, to post part-time, amp staff/counselor positions, etc. The Career Center has the sole discretion to authorize the posting of opportunities and use of recruiting resources. 

Non-Discrimination Policy

The Career Center's policy is to promote employment of its students and graduates with no discrimination based on race, color, sex, religion, national origin, age, military services, sexual orientation or disability. The Center facilities are available only to those employers whose practices are consistent with this policy, as well as all applicable laws and regulations governing employment discrimination.

Alcohol Policy

The Center adheres to the National Association of College and Employers (NACE) policy, which states that the serving of alcohol should not be a part of the recruitment process. Therefore, all recruiting activities, including the information sessions, should be alcohol-free.

Extending Offers

Employers should provide students sufficient time to complete their employment searches and make informed decisions. The dates below allow students time to participate in the first few weeks of on-campus interviewing and make sound decisions resulting in a more committed hire from you. Any offer that does not allow a candidate enough time to accept or decline and/or has special incentives attached, i.e. exploding offers are prohibited. 

Fall Recruiting: October 15 or two weeks from the date of offer, whichever is later.

Spring Recruiting: February 15 or two weeks from date of offer, whichever is later. 

Internships

Vanderbilt University considers internships to be valuable educational opportunities for its students. To enhance their career preparation and real-world experience, interns should be given training, guidance and regular evaluations. The U.S. Department of Labor’s Wage and Hour Division has developed a six-factor test for determining whether workers at “for profit” companies are to be considered “interns” or “employees” under the Fair Labor Standards Act (FLSA)

Disclaimer

NACELINK Jobs on DoreWays
The Career Center uses DoreWays as a database that connects employers and students for employment opportunities. Some job postings in this system are imported from NACELINK, a national recruiting networking alliance that includes the National Association of Colleges and Employers, DirectEmployers Association, and Symplicity Corporation.

Due Diligence
The Career Center does not screen or censor the listings offered through NACELINK and performs minimal due diligence in screening those employers that post directly through our office. As a result, the Center makes no representations about positions listed on its website or within DoreWays and is not responsible for the safety, wages, working conditions, or other aspects of employment. It is the student's responsibility to take the necessary precautions when interviewing or accepting positions, and he/she is responsible for obtaining necessary information concerning the employer.

Oversight
The Career Center abides by the principles set forth by the National Association of Colleges and Employers (NACE) and expects employers who use its services to adhere to EEO guidelines and abide by the Center for Student Professional Development Non-Discrimination Policy.

Website Links
The Center website contains links to other websites as a convenience for its users and is not responsible for the contents of any linked site. Anyone who discovers misuse, abuse, or other problems with our website is encouraged to report the matter to the Center at careercenter@vanderbilt.edu.

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Privacy Statements

Overview

The Career Center's web-based software, "DoreWays", is part of the NACElink Network, owned and operated by the National Association of Colleges and Employers (NACE). Both Center for Student Professional Development  and NACE are committed to maintaining the privacy of personal information for users of DoreWays. We do collect certain types of information about our users and in this privacy statement we will describe the terms and conditions surrounding the capture and use of that information including: what we collect, how we use it, and how users can make changes.

Employers use NACElink Network to post employment opportunities and search the central resume database directly on NACElink Network.com, through the Career Center website, DirectEmployers Association's web site, or through NACE's web site, NACEWeb, where there is a direct link to NACElink Network. Vanderbilt University is a NACElink Network School and uses NACElink Network to provide a web-based system for job posting, resume data base, registration, and interview scheduling for its job seekers and for the employers who recruit on campus.

Students/alumni use NACElink Network through their college/university career centers to post resumes and review job opportunities.

NACE's commitment to all users - schools, employers, and students/alumni - is that NACE will maintain the confidentiality of all information collected on NACElink Network and NACE will not sell, transmit, or disclose in any fashion this information to any other organization.

NACElink Network is the host server, storing and maintaining the data. NACE also has a partner, DirectEmployers Association, which will provide backup hosting services to NACE's servers. NACE and DirectEmployers Association only have access to the data in aggregate form.

How Will NACE or Career Center Use Personally Identifiable Information Collected?

  • To enable employers to access and use various tools, features, and functionality of the NACElink Network system, such as posting jobs and interview schedules, and using resume search engines.
  • To enable students/alumni to access various tools, features, and functions of the NACElink Network system, in particular, job posting, resume databases, and job-search agents.
  • To communicate with employers regarding use of NACElink Network, advise of Site changes, or to inform you of other possible events/activities associated with recruiting.

Student/Alumni Job Seekers

NACE receives and collects personally identifiable information about you, a student/alumni user, (name, contact information, demographic information, academic history, G.P.A, employment history, etc.) from you via NACElink Network after you subscribe for services and when you upload resumes, cover letters, and other documents which contain personal information.

The Career Center may access some of the job seeker's personal information to send an email to a job seeker using communication tools on the Site, to publish resumes in the school's resume book(s), and to send resumes to employers on behalf of the student/alumnus.

If you choose to participate in NACElink's "Global Resume Book", you consent to participation in the central resume database on NACElink Network. This means that your personal profile information and resume will be searchable by and accessible to the employers that have access to that database but who may not recruit on the Vanderbilt campus.

Employers that use NACElink Network directly through NACElink Network or through the Career Center will have access to your resume and the personal information contained therein for recruiting, interviewing, and hiring purposes. Employers will also have access to limited information from your profile only if your profile matches an employer's search criteria. NACE and the Career Center are not responsible for what employers do with personal information about you that is available or accessible to them on this Site.

While NACE and Career Center endeavor to restrict access to this data base to eligible employers, NACE cannot guarantee that other parties will not, without our consent, gain access to the data base.

Employers

The Career Center and NACE will collect information from employers utilizing the Site. This information includes contact information (such as your phone number or e-mail address), unique identifiers (such as your NACE membership or account numbers, or password to NACElink Network), and demographic information (for example, location, type of organization, size of organization).

NACE will receive and collect from employers, job postings (including job descriptions, employment qualifiers, and salary information) and interview schedules posted either directly through NACElink Network, through the DirectEmployers Association web site, or through the Career Center's website.

Technical Issues

Updating Account Information
NACElink Network allows you to change or correct your personal information at any time. To do so, simply login to your account, go to your profile, and you will find options for editing the information.

Internet Protocol (IP) Addresses and Aggregated User Data
NACE collects IP addresses from all users of the Site, and collects and monitors other data and information about the activities of our users on the Site collectively. We only use such data anonymously and in the aggregate.

Cookies
Cookies, which are small text files recorded in a user's hard drive, are employed by thousands of sites to enhance users' web viewing experience. Cookies cannot damage user files, nor can they read information from a user's hard drive. Cookies in and of themselves do not personally identify users, although they do identify a user's computer. Cookies allow sites to "remember" users across pages of a site and across multiple visits to a site. However, when you use NACElink Network, it will set a cookie while you are on the site. Once you log out of the site or close your browser window the cookies are deleted. Thus, NACElink Network will not be storing information as to the number of times that you used the site and you will have to log in each time that you use NACElink Network.

Security
NACE takes precautions to protect the user's information. When users submit sensitive information via the website, the information is protected both online and offline. When students/alumni submit resumes or information about their academic record that information is encrypted and protected.

In addition, the job seeker and employer data is password protected, so only the user can access this information. All personally identifiable information NACE collects about you is stored in limited-access servers. NACElink Network has technical, administrative, and physical security measures and safeguards in place to protect against the loss, misuse, and alteration of the information under NACE's control. This site uses firewalls to protect from loss, misuse, and alteration of the information under our control.

The Career Center has associated itself with NACE and NACElink Network in order to provide improved services to Vanderbilt students and alumni. Many of the provisions contained in this Statement are based upon representations made by NACE and NACElink Network. While the Center believes that NACE and NACElink Network provide a valuable service to our job seeking community, NACE and NACElink Network are not related to the Center. Therefore, the Center cannot guarantee nor does it otherwise accept responsibility for any portion of this Statement that depends upon NACE's representations and its compliance with those representations.

Vanderbilt University
Career Center
PMB# 407780
310 25th Avenue South, Suite 220
Nashville TN 37240-7780
tel: 615-322-2750
fax: 615-343-4448

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