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Policies, Terms, and Conditions
IN THIS SECTION:
Student Accountability Policy
The Center for Student Professional Development provides programs and services to support students with their individual professional pursuits. As a member of the campus community, we ask that students agree to be accountable for their actions as stated in the Vanderbilt University Community Creed.
Being accountable is demonstrated when students communicate with the Center when they are unable to fulfill their commitment to an appointment or event to which they have registered or been scheduled. The following outlines expectations of students' behaviors that will support the community value of accountability:
Center Policy on RSVP Events and Activities
The Center for Student Professional Development requests that students who need to cancel their registration/reservation to any RSVP event or activity, including but not limited to: Career Conversations, Total Access, Boot Camps, Employer Information Sessions and Site Visits, provide the Center with a minimum notice of 24 hours or one full business day prior to the RSVP event/activity.
Students who choose to "no show" to Center events:
- Reserve a space that another VU student could have taken to participate in the event,
- Leave panelists and presenters with a poor perception of the professionalism of Vanderbilt students, and
- Contribute towards the waste of resources such as paper, refreshments, etc.
Coaching Appointments: Cancellation and Late Arrival
The Center for Student Professional Development requests that students arrive on time for scheduled appointments.
Students who are unable to keep appointments should cancel at least 24 hours in advance by calling the Center at 615-322-2750. A student arriving more than 10 minutes late for a scheduled appointment without contacting the Center in advance will lose their appointment and need to reschedule.
Missed appointments or appointments that are cancelled with less than 24 hours notice may be rescheduled no sooner than two weeks after the original appointment date.
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Student On-Campus Interviewing & Recruiting Policies
The Center for Student Professional Development (the Center) provides you the opportunity to participate in the On-Campus Recruiting Program. Through this program you can apply for internships and full-time jobs online (DoreWays), connect professionally with employers and participate in screening and selection interviews conducted on campus. We encourage you to make an appointment at the Center ahead of time. We are here to help you develop your professional capabilities as you prepare for these experiences.
Upon entering Vanderbilt University as a student, you committed to honor the Vanderbilt Community Creed and engage in behavior that reflects a common set of values: scholarship, honesty, civility, accountability, caring, discovery, and celebration. The Center for Student Professional Development embraces these values and has established the following recruiting policies to facilitate positive engagement between students and employers. These policies can be found for your review in DoreWays in the Resource Library (link located on the right hand side bar).
Who is Eligible to Participate?
The following students and alumni are eligible to participate in on-campus recruiting:
- All currently enrolled Vanderbilt undergraduate students
- Graduate students in the College of Arts & Science, Blair School of Music, School of Engineering and Peabody College
- Recent alumni (0-2 years out)
- Owen Master of Finance and those Master of Business Administration students who have been identified by Owen as seeking their first full-time opportunity
Professional Communications and Positive Workplace Behaviors
As part of the screening and selection process built into the On-Campus Recruiting Program, you will have opportunities to schedule an interview with an employer through the DoreWays system. In approaching communications with employers who have identified you as a potential candidate, you will want to respond promptly to email or phone communications in a professional manner. This is particularly important when you receive notification to sign-up for an interview time.
What if you need to Cancel or Reschedule an Interview?
You may cancel or reschedule an interview through the DoreWays system up to 48 hours (two business days) prior to the interview day. All schedules are frozen one full business day before the interview day and no cancellations or schedule changes are allowed (other than emergencies). For interviews occurring on Monday, the schedule is frozen Friday morning.
If you are experiencing an emergency, we encourage you to contact the Center as soon as your situation allows. Our office is open Monday through Friday, 8:00 a.m. until 5:00 p.m. Students should communicate emergencies to the recruiting staff by phone and follow up with an email. A recruiting staff member will follow up with you on your situation. Contact the Center front desk at 615-322-2750.
Why is this important?
- This behavior reflects negatively on the institution and impacts the Center's ability to continue to bring employers to campus.
- It is disrespectful to the employer who has committed time and money to meet with you.
- It reflects a lack of care on your part for your fellow students who may have wanted to interview.
If you fail to attend a scheduled interview or cancel within two business days for a reason other than an emergency, such as a death in the family, car accident, extreme illness, etc. then:
- Your access to DoreWays will be “blocked”. While on "blocked" status, you will not be allowed to apply to positions nor sign up on schedules for which you have been accepted to interview. Therefore, your prompt attention in this matter is to your advantage.
- In order to have "full access" status returned, you must arrange a meeting with Center leadership and write a letter of apology to the company within 24 hours of the missed interview. You must bring a copy of the apology letter to the meeting with Center leadership and any additional necessary actions to reinstate your "full access" status will be discussed at this time.
- Missing a second interview without canceling ahead of time will result in indefinite suspension of recruiting privileges. You will not be able to participate in campus recruiting activities, which includes access to opportunities in DoreWays. The lost privileges will be determined by Center leadership. The extent and duration could be up to and including 100% loss of services for the duration of your time at Vanderbilt University.
Reneging on Offers
If you have accepted an offer and the employer has confirmed their offer, you should cease all job search activities. This is why it is very important to confirm in writing the employer's job offer and your acceptance. If the employer makes a verbal offer, ask for confirmation in writing.
Why is this important?
Once you have accepted a position, you have made a commitment to that employer. Should you choose not to honor that commitment:
- Your decision will be viewed as both unprofessional and dishonest.
- You will be doing a disservice to your peers as this action gives employers a negative perception of other Vanderbilt students.
- Employers who cannot successfully recruit at Vanderbilt will give other schools recruiting preference. This is especially true in a tight job market.
Those who renege on an offer once it has be accepted will lose on-campus recruiting privileges. If you have concerns about accepting an offer or think you should accept for fear of not receiving other offers, we encourage you to meet with a Center staff member. It is important that you make your decision very carefully. Do not accept an offer before you are ready.
If you misrepresent GPA, dates of graduation, major/minor or other academic information, work or extra-curricular experience, eligibility to work in the United States or other information during the opportunity search process, including making false or deliberately misleading statements on your resume or in an interview then you will not be able to participate in any on-campus recruiting activities, which includes access to opportunities in DoreWays.
Opting Into Resume Books
Employers occasionally request a Resume Book, a collection of student resumes that meet specific criteria, to consider students for internships and full-time opportunities. The Center for Student Professional Development will provide these resume books to employers. Students should be aware that by "opting in" to a resume book, they are giving permission to the Center for Student Professional Development to release this information.
The Center makes no representations about positions listed on its website, DoreWays, or Center listservs and it is not responsible for the safety, wages, working conditions, or other aspects of employment for you. It is your responsibility to conduct due diligence on opportunities that you find posted online and we encourage you to take necessary precautions when interviewing or accepting positions with an employer.
Employer Recruiting Policies & Guidelines
Students, faculty, and staff at Vanderbilt University commit themselves to honor the Vanderbilt Community Creed uniting the Vanderbilt community in a common set of values: scholarship, honesty, civility, accountability, caring, discovery, and celebration. The Center for Student Professional Development embraces these values and has established the following recruiting policies. We believe these recruiting policies will facilitate positive engagement between students and employers.
The Center works with employers posting professional opportunities. Our office does not engage in connecting students with part-time jobs or summer opportunities such as campus brand manager, campus marketer, campus ambassador, camps, study or work abroad, business-oriented educational programs, or other summer education programs unless they are a Vanderbilt University Campus Partner. Please contact the Student Employment Office at www.hireadore.com or call 615-343-4562 to obtain directions on how to post these opportunities.
Additionally the Center does not post fee based programs or commission only opportunities. We will post professional full-time and internship opportunities for third party recruiters that offer full disclosure.
The Center is unable to post blind postings or postings for third-party vendors who are unable to reveal client names. Third-party job postings MUST include the name of the hiring party in the title of the opportunity posting.
All opportunities must have a valid company email address. We will NOT post opportunities with @gmail.com, @yahoo.com, @hotmail.com, @comcast.net, @verizon.net or any other non-business email address.
Please note: The Center has the sole discretion to authorize the posting of opportunities and use of recruiting resources. The Center makes these decisions on a case by case basis.
The Center for Student Professional Development's policy is to promote employment of its students and graduates with no discrimination based on race, color, sex, religion, national origin, age, military services, sexual orientation or disability. The Center facilities are available only to those employers whose practices are consistent with this policy, as well as all applicable laws and regulations governing employment discrimination.
The Center adheres to the National Association of College and Employers (NACE) policy, which states that the serving of alcohol should not be a part of the recruitment process. Therefore, all recruiting activities, including the information sessions should be alcohol-free.
Second Round Interviews
Every effort should be made to accommodate candidates' class and interview schedules. The following are the minimum considerations that we request be made:
- We ask that you conduct second-round interviews outside the Nashville area after October 15
- We encourage you to give at least 72 hours notice if asking students to leave the Nashville area after October 15
- We ask that you conduct second-round interviews outside the Nashville area after February 1
Full-time offers from Summer Internships
If you are participating in on-campus Interviewing and you have made offers to students at the end of their summer internships, we ask that you allow students until October 15 to make their decisions.
We feel that this date allows students time to participate in the first few weeks of on-campus interviewing and early Fall Industry Career Days. This time period is suggested to give students sufficient time to explore opportunities and make sound decisions resulting in a more committed hire for you.
A Special Note About Internships
Vanderbilt University considers internships to be valuable educational opportunities for its students. To enhance their career preparation and real-world experience, interns should be given training, guidance and regular evaluations.
For a quick reference guide to hiring an intern, visit our Hire an Intern page.
Please be aware that the U.S. Department of Labor’s Wage and Hour Division has developed a six-factor test for determining whether workers at “for profit” companies are to be considered “interns” or “employees” under the Fair Labor Standards Act (FLSA). A Fact Sheet has been developed by the DOL to help you ascertain if student positions should be considered internships or employment.
Offers to Spring Graduating Students Made During Fall Recruiting
If you are participating in on-campus interviewing during the fall semester and you make offers of employment to students graduating in the spring, we ask that you allow these students a minimum of three (3) weeks from the time of the offer to make their decisions.
Cancellation of Interviewing on Campus
If you need to cancel a recruiting schedule, we request that you communicate this information directly to students. We will assist in this process but believe that such communication is more appropriate coming from you in order to maintain your organization's credibility in the minds of students.
Cancellation of Information Sessions
The Center requests that companies canceling information sessions provide 72 hours notice. You will be reimbursed your information session fee. With less than 72 hours notice we will be unable to reimburse the information session fee.
NACELINK Jobs on DoreWays
The Center for Student Professional Development uses DoreWays as a database that connects employers and students for employment opportunities. Some job postings in this system are imported from NACELINK, a national recruiting networking alliance that includes the National Association of Colleges and Employers, DirectEmployers Association, and Symplicity Corporation.
The Center for Student Professional Development does not screen or censor the listings offered through NACELINK and performs minimal due diligence in screening those employers that post directly through our office. As a result, the Center makes no representations about positions listed on its website or within DoreWays and is not responsible for the safety, wages, working conditions, or other aspects of employment. It is the student's responsibility to take the necessary precautions when interviewing or accepting positions, and he/she is responsible for obtaining necessary information concerning the employer.
The Center for Student Professional Development abides by the principles set forth by the National Association of Colleges and Employers (NACE) and expects employers who use its services to adhere to EEO guidelines and abide by the Center for Student Professional Development Non-Discrimination Policy.
The Center website contains links to other websites as a convenience for its users and is not responsible for the contents of any linked site. Anyone who discovers misuse, abuse, or other problems with our website is encouraged to report the matter to the Center at firstname.lastname@example.org.
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The Center for Student Professional Development's web-based software, "DoreWays", is part of the NACElink Network, owned and operated by the National Association of Colleges and Employers (NACE). Both Center for Student Professional Development and NACE are committed to maintaining the privacy of personal information for users of DoreWays. We do collect certain types of information about our users and in this privacy statement we will describe the terms and conditions surrounding the capture and use of that information including: what we collect, how we use it, and how users can make changes.
Employers use NACElink Network to post employment opportunities and search the central resume database directly on NACElink Network.com, through the Center for Student Professional Development website, DirectEmployers Association's web site, or through NACE's web site, NACEWeb, where there is a direct link to NACElink Network. Vanderbilt University is a NACElink Network School and uses NACElink Network to provide a web-based system for job posting, resume data base, registration, and interview scheduling for its job seekers and for the employers who recruit on campus.
Students/alumni use NACElink Network through their college/university career centers to post resumes and review job opportunities.
NACE's commitment to all users - schools, employers, and students/alumni - is that NACE will maintain the confidentiality of all information collected on NACElink Network and NACE will not sell, transmit, or disclose in any fashion this information to any other organization.
NACElink Network is the host server, storing and maintaining the data. NACE also has a partner, DirectEmployers Association, which will provide backup hosting services to NACE's servers. NACE and DirectEmployers Association only have access to the data in aggregate form.
How Will NACE or Center for Student Professional Development Use Personally Identifiable Information Collected?
- To enable employers to access and use various tools, features, and functionality of the NACElink Network system, such as posting jobs and interview schedules, and using resume search engines.
- To enable students/alumni to access various tools, features, and functions of the NACElink Network system, in particular, job posting, resume databases, and job-search agents.
- To communicate with employers regarding use of NACElink Network, advise of Site changes, or to inform you of other possible events/activities associated with recruiting.
Student/Alumni Job Seekers
NACE receives and collects personally identifiable information about you, a student/alumni user, (name, contact information, demographic information, academic history, G.P.A, employment history, etc.) from you via NACElink Network after you subscribe for services and when you upload resumes, cover letters, and other documents which contain personal information.
The Center for Student Professional Development may access some of the job seeker's personal information to send an email to a job seeker using communication tools on the Site, to publish resumes in the school's resume book(s), and to send resumes to employers on behalf of the student/alumnus.
If you choose to participate in NACElink's "Global Resume Book", you consent to participation in the central resume database on NACElink Network. This means that your personal profile information and resume will be searchable by and accessible to the employers that have access to that database but who may not recruit on the Vanderbilt campus.
Employers that use NACElink Network directly through NACElink Network or through the Center for Student Professional Development will have access to your resume and the personal information contained therein for recruiting, interviewing, and hiring purposes. Employers will also have access to limited information from your profile only if your profile matches an employer's search criteria. NACE and the Center for Student Professional Development are not responsible for what employers do with personal information about you that is available or accessible to them on this Site.
While NACE and Center for Student Professional Development endeavor to restrict access to this data base to eligible employers, NACE cannot guarantee that other parties will not, without our consent, gain access to the data base.
The Center for Student Professional Development and NACE will collect information from employers utilizing the Site. This information includes contact information (such as your phone number or e-mail address), unique identifiers (such as your NACE membership or account numbers, or password to NACElink Network), and demographic information (for example, location, type of organization, size of organization).
NACE will receive and collect from employers, job postings (including job descriptions, employment qualifiers, and salary information) and interview schedules posted either directly through NACElink Network, through the DirectEmployers Association web site, or through the Center for Student Professional Development's website.
Updating Account Information
NACElink Network allows you to change or correct your personal information at any time. To do so, simply login to your account, go to your profile, and you will find options for editing the information.
Internet Protocol (IP) Addresses and Aggregated User Data
NACE collects IP addresses from all users of the Site, and collects and monitors other data and information about the activities of our users on the Site collectively. We only use such data anonymously and in the aggregate.
Cookies, which are small text files recorded in a user's hard drive, are employed by thousands of sites to enhance users' web viewing experience. Cookies cannot damage user files, nor can they read information from a user's hard drive. Cookies in and of themselves do not personally identify users, although they do identify a user's computer. Cookies allow sites to "remember" users across pages of a site and across multiple visits to a site. However, when you use NACElink Network, it will set a cookie while you are on the site. Once you log out of the site or close your browser window the cookies are deleted. Thus, NACElink Network will not be storing information as to the number of times that you used the site and you will have to log in each time that you use NACElink Network.
NACE takes precautions to protect the user's information. When users submit sensitive information via the website, the information is protected both online and offline. When students/alumni submit resumes or information about their academic record that information is encrypted and protected.
In addition, the job seeker and employer data is password protected, so only the user can access this information. All personally identifiable information NACE collects about you is stored in limited-access servers. NACElink Network has technical, administrative, and physical security measures and safeguards in place to protect against the loss, misuse, and alteration of the information under NACE's control. This site uses firewalls to protect from loss, misuse, and alteration of the information under our control.
The Center for Student Professional Development has associated itself with NACE and NACElink Network in order to provide improved services to Vanderbilt students and alumni. Many of the provisions contained in this Statement are based upon representations made by NACE and NACElink Network. While the Center believes that NACE and NACElink Network provide a valuable service to our job seeking community, NACE and NACElink Network are not related to the Center. Therefore, the Center cannot guarantee nor does it otherwise accept responsibility for any portion of this Statement that depends upon NACE's representations and its compliance with those representations.
Center for Student Professional Development
310 25th Avenue South, Suite 220
Nashville TN 37240-7780
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